Executive Assistant​/Secretary to Vice President; Bilingual Japanese​/English

Executive Assistant / Secretary to Vice President (Bilingual Japanese/English) [ Summary ]

• A leading global housing and construction group is seeking a Bilingual Executive Assistant for its corporate headquarters in the North Dallas area. This position will provide high-level, dedicated secretarial support to an incoming corporate Executive Board Member from the global headquarters. This role offers flexible working arrangements, including part‑time options, contract/temporary staffing forms, and periodic hybrid/remote work flexibility. Salary ranges from $60K up to $90K(Depending on experience).
• Provide comprehensive executive-level administrative and secretarial support to a corporate Executive Board Member from Japan.
• Manage heavy calendar scheduling, coordinate internal/external high-level meetings, and filter corporate communications.
• Arrange extensive domestic and international travel logistics, prepare itineraries, and handle corporate expense reconciliation.
• Serve as a primary liaison and facilitate smooth bilingual communication (Japanese/English) between the local management team and the executive member.
• Prepare, proofread, and translate executive-level correspondence, business documents, and presentation materials.
• Adapt to flexible operations, including managing remote administrative tasks when the executive member travels internationally.
• Standard Business Hours (Exempt or Non-Exempt depending on arrangement).

Flexible arrangements available:
Open to full-time, or part-time/reduced hours

Hybrid flexibility:
Primarily on-site, but remote/work-from-home is negotiable during specific monthly periods when the executive is on overseas business trips.

• $60,000 - $90,000+ / year (Wide range open from entry to high-level specialists, heavily depending on experience) Benefits package applicable based on employment status.

• Saturday, Sunday, and National Holidays

• High school diploma or higher;
  Bachelor’s degree preferred.
• Prior corporate secretarial, executive assistant, or high-level administrative experience is preferred (Open to candidates with basic secretarial experience up to seasoned professionals).
• Fluency in Japanese and English (Bilingual:
  Native-level Japanese is strictly required for seamless interaction with the Board Member; Professional English for local operations).
• Excellent organization, time management, and proactive communication skills.
• High degree of professionalism, discretion, and confidentiality.