Environment Safety & Health; ESH Administrative Specialist

Environment Safety & Health (ESH) Administrative Specialist

• Full-time
• Organization: ESH and Quality
• Category:
  Environmental, Safety & Health
• Employee Referral Bonus:
  Not applicable
• Job Code 1: 405.4 Administrative Specialist IV
• Pre-Employment Drug Test:
  Required for external applicant(s) selected for this position (includes testing for use of marijuana)
• Pre-Placement Medical Exam:
  Not applicable
• Security Clearance:
  Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for an Environment, Safety and Health (ESH) Administrative Specialist who thrives in a dynamic environment and enjoys supporting meaningful work that protects people and the environment. You will perform a broad range of advanced administrative responsibilities while helping coordinate key environmental programs across the organization.

Assigned to the Environmental

Functional Area

, you will support the

Functional Area

Manager and play an important role in assisting the Environmental Duty Officer (EDO) Program, the Waste and Air Quality Group (WAQO), and the Sustainability Group. This position offers the opportunity to contribute to operational excellence while collaborating with a diverse group of professionals.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

• Serve as a key administrative partner to management, coordinating activities and communicating with stakeholders across multiple levels of the Laboratory and external organizations.
• Act as a knowledgeable resource on institutional, directorate, and organizational policies and procedures.
• Coordinate a wide range of personnel and operational activities, including visitor coordination, timekeeping, onboarding, travel, training, performance appraisal processes, property custodianship, and purchase requests for fees and permits.
• Draft and prepare professional correspondence, reports, and presentations; review, proofread, and edit regulatory or operational documents for clarity, accuracy, and formatting; compile complex information into clear charts, summaries, and briefings.
• Independently assess inquiries and requests, prioritize actions, and ensure timely follow-through and resolution.
• Provide administrative coordination for the Environmental Duty Officer (EDO) Program, including managing schedules, supporting meetings, and preparing and distributing meeting minutes.
• Track and monitor action items and deliverables for WAQO, EDO, and Sustainability programs, ensuring consistent follow-up and completion in support of regulatory compliance.
• Contribute to a collaborative team environment and support additional administrative needs as needed.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
• Advanced administrative experience, demonstrating strong keyboarding accuracy, excellent grammar, editing proficiency, and a high level of attention to detail.
• Advanced experience managing and tracking a high volume of tasks and documents using tools such as MS Excel, MS Teams, and MS Planner.
• Advanced organizational skills and the ability to work with minimal supervision while managing multiple priorities, deadlines, and frequent interruptions.
• Advanced communication and interpersonal skills, with the ability to…