Project Data Analyst

Job Responsibilities

• Track customer contracts and any change orders
• Track subcontracts and any related change orders, ensuring that they are aligned with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present. Submit billing to customer.
• Log billings in log to track outstanding invoices.
• Collect all vendor invoices from Project Managers on a weekly basis.
• Ensure all vendor invoices are received at project site and home office.
• Upload invoices on Egnyte and enter invoice log.
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements.
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation.
• Upon project completion, archive all project documentation.
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily Report/Enter all the information for each work plan in the database (Microsoft Access) to generate the daily report
• Gather/submit required information for new hires
• Prepare NDA forms for new hires and submit for signature.
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature.
• Prepare folders for estimates and photos for each work plan in Egnyte.
• Track/update employee roster
• Track and keep a list of fence breaches
• Track work orders, uploads photos, invoices, task receipts, daily reports, Govt inspection reports, and signed WARs in ILSS.
• Track/submit billing each month and QC with PM before submitting for COR approval.
• Prepare list of tasks and send to CBP Exec Asst to obtain environmental/real estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS.

• Bachelor's Degree in related business field, or equivalent experience preferred.
• 5 years experience in a similar role as Project Analyst is a must or equivalent experience
• Advanced Power Point and Word
• Advanced Excel Skills
• Strong interpersonal communication skills.
• Strong computer skills including scheduling software and Microsoft Office products.
• Microsoft Access experience is a plus (Maximo or IlSS) experience is a plus.

• contract management
• billing accuracy
• invoice reconciliation
• timesheet management
• work order processing
• data entry
• project documentation
• report generation
• environmental clearance
• task order preparation

• interpersonal communication
• organizational skills
• attention to detail
• problem-solving
• time management
• collaboration
• adaptability
• customer service
• teamwork
• leadership

• Bachelor's Degree in related business field