Executive Coordinator

Job Description

We are seeking an Executive Coordinator to support the CEO for the Eastern New York Region.

Position is hybrid: 3‑4 days per week in the office and the remaining days working from home.

The Executive Coordinator provides complex administrative support to a department, group or program. Responsibilities include preparing reports and various correspondences, administering projects and programs, analyzing unit operating practices, and serving as an administrative liaison with internal and external stakeholders.

• Perform a variety of complex administrative duties with little supervision and exercise confidentiality; prepare and maintain memos, records, reports, data, and correspondence for management review.
• Review correspondence for consistency with corporate policies and practices; develop high‑level presentations and/or spreadsheet reports and run specialized queries from department databases.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, and presentations to support functional areas or business unit projects.
• Administer specific projects involving operational issues, compile results and findings for management review, and participate as a department representative on cross‑functional project teams.
• May provide functional supervision to clerical/administrative staff assigned to the unit.
• Provide support, development, and/or leadership guidance to all volunteers.

• Education:
  
  High School or equivalent required.
• Experience:
  
  Minimum 7 years related experience or equivalent combination of education and related experience required.
• Skills & Abilities:
  Excellent verbal and written communication skills; proficient in Microsoft Office Suite and typing; knowledge of organizational policies and procedures is preferred; ability to prepare and edit complex documents; teamwork skills.
• Travel:
  None or very little.

The salary range for this position is (New York): $25 – $27 per hour.

Regularly required to sit; use hands to handle or feel; talk or hear; reach with hands and arms. Occasionally required to stand, walk, stoop, kneel, crouch, or crawl. Frequently lift and/or move up to 15 pounds and occasionally up to 30 pounds. Work environment consists of moderate noise in an office setting.

• Strong attention to detail.
• Great technical skills.

• Medical, Dental and Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO:
  Starting at 9 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprising six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance Program
• Disability and Insurance:
  Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act, and any other applicable state and local laws.