Executive Assistant

Executive Assistant - Hybrid Role

Client:
Major Cosmetics Client

Duration: 6+ Months Contract

Pay Rate: $35.00-$38.50/ Hr on W2

• This pivotal role is designed for a highly skilled, proactive, and analytical administrative professional who will serve as the dedicated Executive Assistant to two key members of the Senior Leadership Team.
• In this true Executive Assistant capacity, you will manage complex schedules, streamline daily operations, and act as a critical liaison to internal and external partners.
• This role requires exceptional organizational prowess, sharp business acumen, and the ability to seamlessly balance competing priorities for both executives.

• Proactively and strategically manage complex, ever-changing calendars for executive leaders.
• Resolve scheduling conflicts independently, ensure time is prioritized for high-impact initiatives, and maintain agility to accommodate urgent business shifts.
• Orchestrate seamless domestic and international travel itineraries for both executives, including flights, lodging, ground transportation, detailed travel briefings, and visa coordination (if applicable).
• Serve as a highly professional gatekeeper and primary point of contact for internal and external stakeholders.
• Draft, proofread, and manage sensitive, high-level correspondence, filtering inquiries with diplomatic precision.
• Oversee and reconcile monthly expense reporting for executives in full compliance with corporate policies.
• Assist in tracking departmental budget allocations and flagging variances.
• Organize, align, and prepare materials for critical leadership meetings.
• Create high-quality PowerPoint presentations, compile comprehensive briefing documents, and draft clear, structured agendas.
• Attend key leadership meetings to capture detailed minutes, extract core deliverables, and actively follow up on actionable items with stakeholders to ensure departmental deadlines are met.
• Lead and support ad-hoc administrative or administrative-adjacent projects, such as market research coordination, internal department culture-building initiatives, or compiling resource packages for brand launches.

• 5+ years of dedicated experience as an Executive Assistant supporting C-suite, Senior Vice President, or Executive Vice President levels.
• Experience supporting multiple executives simultaneously is highly preferred, ideally within the beauty, retail, or consumer packaged goods (CPG) industries.
• Proven capability to multitask and balance the workload, schedules, and priorities of two distinct senior leaders without sacrificing attention to detail.
• Expert-level skills in Microsoft Office 365 (advanced Outlook calendar management, Teams, PowerPoint, and Excel).
• Outstanding written and verbal communication skills, with a refined ability to interact confidently with diverse stakeholders ranging from local field teams to global corporate executives.
• Proven track record of handling highly confidential, strategic, and sensitive information with absolute integrity and strict compliance.