Remote Records & Mail Coordinator

We are seeking a highly organized and detail-oriented Remote Records & Mail Coordinator to join our team. In this role, you will support daily administrative operations by coordinating digital records, processing incoming and outgoing correspondence, maintaining accurate documentation, and ensuring information is organized and accessible. This is an excellent opportunity for candidates who enjoy administrative work, organization, and record management in a remote environment.

As a Remote Records & Mail Coordinator, you will be responsible for maintaining electronic records, coordinating digital mail and correspondence, organizing documentation, and supporting administrative workflows. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities while working independently in a remote setting.

• Maintain, organize, and update electronic records and filing systems.
• Ensure records are accurate, complete, and easily retrievable.
• Review documents for accuracy before filing or processing.
• Assist with document retention and records management procedures.
• Maintain confidentiality of sensitive business information.

• Coordinate incoming and outgoing electronic correspondence and business communications.
• Process, distribute, and track digital mail, documents, and packages.
• Maintain logs of correspondence and document deliveries.
• Assist with document preparation, scanning, uploading, and electronic filing.
• Coordinate courier and shipping requests when required.

• Prepare reports, spreadsheets, and business documents.
• Update company databases and maintain accurate records.
• Support internal departments with documentation and administrative requests.
• Assist in improving document management and workflow processes.
• Complete additional administrative duties as assigned.

• High school diploma or equivalent required.
• Previous administrative, clerical, records management, or mail coordination experience is preferred but not required.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to manage confidential information with professionalism.
• Excellent written and verbal communication skills.
• Strong time management and ability to prioritize multiple assignments.
• Ability to work independently in a fully remote environment.

• Competitive hourly pay and comprehensive benefits.
• Fully remote work environment.
• Flexible scheduling and work-life balance.
• Paid training and onboarding.
• Opportunities for career growth and professional development.
• Supportive and collaborative team culture.
• Paid time off and company holidays.

This is a fully remote position requiring a reliable internet connection, a dedicated workspace, and the ability to work independently while collaborating effectively with team members through email, messaging platforms, and virtual meetings.