Executive Administrative Assistant - Milwaukee Enrollment Services

Executive Administrative Assistant - Milwaukee Enrollment Services

The Department of Health Services (DHS), Division of Medicaid Services (DMS) is recruiting to fill an Administrative Assistant position at the Milwaukee Enrollment Services (MilES). MilES serves residents of Milwaukee County to determine eligibility for Medicaid, Badger Care Plus, Food Share, and other income maintenance assistance programs.

• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

This position will be expected to work from the MilES 64th Street office building a minimum of 3 days per week (Tuesday – Thursday) with the opportunity of 2 days of remote work. Flexibility for additional remote days may be available in the future. This schedule may vary based on training or operational need.

As an Administrative Assistant you will independently be responsible for providing confidential administrative support to the Director’s Office. In this position you will review and distribute mail; coordinate meetings and take minutes; coordinate the updates of manuals and procedures; maintain electronic calendars and respond to emails as requested; coordinate travel arrangements; purchase office supplies; and assist Human Resources (HR) and Section Managers with correspondence, documents and tasks as needed.

The starting pay is between $22.00 and $28.41 per hour (approximately between $45,700 and 59,000 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Secretary-Confidential and is in pay schedule and range 81/05.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.

• Experience communicating with internal and external customers (e.g., responding to inquiries, explaining policies or procedures, resolving issues, collecting information etc.) by phone, email, or in person.
• Experience providing administrative support in an office environment (e.g., distributing mail, taking meeting minutes, responding to emails, arranging travel, coordinating or scheduling meetings or applicant interviews, etc.).
• Experience using Microsoft Office Suite programs (e.g., Word, Excel, Outlook, etc.) for data entry, spreadsheet or report production, email, and calendar management, and document creation.
• Ability to type a minimum of 45 words per minute (this will be verified).

• Experience working with confidential information such as Personally Identifiable Information (PII), HR information, etc.
• Experience creating or updating administrative policies or procedures.

DHS is an Equal Opportunity and affirmative action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, .

The Final date to receive applications is July 14, 2026 at 11:59pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.