Part Time Jr Contracts Administrator; Reside in HUBZone Certified Area

What We Offer:

• Flexible
  
  Work Hours:
  
  Life doesn’t always fit into a 9-to-5 schedule. We offer flexibility to help you manage your work-life balance effectively.
• Remote Work:
  Niyam IT understands the value of flexibility. We offer remote work.
• Career Growth:
  Niyam IT is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
• Great People:
  Our people are the blueprint of who Niyam IT is to the industry and community.
• Great Environment:
  Niyam IT fosters a great environment where innovation, collaboration, and personal growth thrive.
• Diversity & Inclusion:
  We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam IT.

Niyam IT is seeking a Part Time Junior Contracts Administrator to join our team. The Junior Contracts Administrator provides essential administrative and operational support to the Contracts Dept of government contractor responsible for managing US federal prime contracts and subcontracts. Under the supervision of the Sr Contracts Manager this individual maintains contract files and records, administers spreadsheet based tracking systems, facilities routine contract-related communications and supports general departmental administrative functions.

This position offers an opportunity to develop foundational knowledge of government contracting principles and practices, including familiarity with the Federal Acquisition Regulation (FAR) and applicable agency supplements.

This position is preferred hybrid or potentially remote and will require candidates to reside in a HUBZone certified area. This position is for 20 hours a week. Please use HUBZone map to confirm you live in a HUBZone prior to applying.

• Establish, organize, and maintain comprehensive contract files for all prime contracts and subcontracts in both physical and electronic formats, in accordance with company records management policies and applicable federal requirements.
• Ensure contract files are complete, current, and properly indexed, including executed contracts and modifications, correspondence, deliverables documentation, and related records.
• Perform routine file audits to identify and resolve gaps, misfiles, or out-of-date materials.
• Manage the archiving and disposition of closed contract files in compliance with records retention schedules.
• Administer a document management system or shared drive structure to ensure version control and appropriate access to contract documentation.

• Maintain and update Excel-based or similar spreadsheet trackers for all current and future contract actions, including but not limited to contract awards, modifications, option periods, funding levels, period of performance, and expiration dates.
• Monitor and flag upcoming contract milestones, deliverable due dates, option exercise windows, and funding thresholds to ensure timely action by the contracts team.
• Record and track subcontract actions including issuance of subcontract awards, modifications, and consent requests.
• Generate routine status reports and data extracts from tracking systems to support management review and reporting requirements.
• Maintain accuracy and integrity of all data entered in tracking systems; reconcile discrepancies and elevate anomalies to the supervising contracts professional.

• Assist with drafting, reviewing, and distributing routine contract-related correspondence, including transmittal letters, acknowledgment notices, and informational communications to internal stakeholders.
• Support communication with government Contracting Officers (COs) and Contracting Officer’s Representatives (CORs) as directed, including tracking and logging correspondence and maintaining communication logs.
• Coordinate with subcontractors to transmit documents, obtain signatures, and request required certifications or representations.
• Route incoming contract documents and government correspondence to the appropriate contracts team member for review and…