Program Coordinator

Program Coordinator, Advancement

Position Title:

Program Coordinator, Advancement

Job Category:
Support Staff

Division:
Office of Advancement

Department:
Office of Advancement

Work Arrangement Type:
Hybrid/Partial Remote – a combination of on-site and remote work. Specific schedules (e.g., 3 days on-site, 2 days remote) are determined by the department based on operational needs.

Hiring Wage/Salary Range: $22.50-$24.50

Professional Experience/

Qualifications:

Minimum of two years of administrative experience including managing calendars, arranging travel, and managing expenses. Must have strong written and verbal communication skills. Ability to participate in occasional evening and weekend work to support Advancement's and the University's events including major events such as Reunion, Family Weekend, and Commencement, and provides additional event support as required.

Preferred Qualifications:

Experience in a higher education or non-profit setting. Experience with Blackbaud Raiser's Edge or similar databases/CRMs.

Education:

An Associate's degree is preferred or a combination of education and experience from which comparable skills are obtained.

Certifications:

N/A

Offer Determination:
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements:

Ability to sit, stand, bend, lift and carry 25 pounds.

Other Information:
Work visa sponsorship is not available for this position.

Benefits:
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Accountabilities:
This role supports the planning, coordination, and execution of alumni engagement and annual giving marketing, programs, and events. The Coordinator provides logistical, administrative, and programmatic support for on-campus programming, regional events, reunions, leadership giving society activities, and Colgate Fund support to ensure a consistent and high-quality alumni experience.

Key Responsibilities:

• Coordinate event logistics for alumni programs, including on-campus events, regional programs, reunions, CPNs, and leadership giving society events.
• Manage membership for giving societies, Alumni Council, and other high level volunteer communities.
• Execute marketing communications, including alumni engagement and annual giving email builds, data management support for email marketing and direct mail, and event registration pages.
• Provide event support for leadership giving societies, stewardship events, and special donor engagement opportunities.
• Provide front-line customer service for alumni engagement and annual giving.
• Support inventory management, event materials, and day-of staffing logistics.

Posting Detail Information

Requisition Number: 2026S053

Temporary:
No

Work Schedule

Job Open Date: 07/14/2026

Job Close Date:
Open Until Filled

EEO Statement:
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act: CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported:
1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters.

You may access the report from the Clery Compliance web page at: https://(Use the "Apply for this Job" box below). Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety.