Administrative Support Specialist II

Administrative Support Specialist II

The City of Newark is now accepting applications for the position of Administrative Support Specialist II.

The Full-Time Administrative Support Specialist II provides a broad range of administrative and clerical support to the assigned department. Success in this role requires a commitment to excellent customer service, strong multitasking and organizational skills, effective communication, teamwork, initiative, and a proactive approach to problem-solving. Typical responsibilities include serving as the department receptionist, responding to public inquiries, scheduling meetings, preparing correspondence and reports, maintaining records, processing administrative and financial transactions, supporting commissions and committees, coordinating office operations, and assisting with special projects and City-wide events as assigned.

The City currently has three (3) vacancies:

In addition to these current vacancies, Administrative Support Specialist II positions are utilized throughout the City in various departments. Candidates interested in Administrative Support opportunities throughout the City are strongly encouraged to apply.

This recruitment will establish an eligibility list that may remain active for a period of six (6) months to two (2) years. The eligibility list may be used to fill current vacancies as well as future Administrative Support Specialist vacancies that occur in any City department during the life of the list.

Administrative Support Specialist II:

• Possession of a high school diploma or equivalent, and two (2) years of general clerical or office assistant experience comparable to the Administrative Support Specialist I in the City of Newark.

Some positions may offer a 9/80 schedule and remote work.

IDEAL CANDIDATE

1. Information Technology / City Manager's Office Department

The ideal candidate for the IT/CMO Administrative Support Specialist II position is a highly organized, detail-oriented, and customer-service focused administrative professional who is comfortable supporting a fast-paced, technology-forward environment. This position will support two departments:
Information Technology Department – 30 hours per week and the City Manager's Office – 10 hours per week, so the successful candidate should be able to manage multiple priorities, track details accurately, and communicate professionally with staff, vendors, and the public.

The ideal candidate will be comfortable learning and using technology platforms, spreadsheets, and tracking tools and adept at interpreting and applying policies and procedures. Experience with purchasing, accounts payable, contract tracking, inventory management, and budget support would be especially helpful. A strong candidate will also demonstrate discretion, sound judgment, initiative, adaptability, and the ability to work independently while collaborating closely with both departments.

2. Community Development Department

The ideal candidate for the Community Development Administrative Support Specialist II position is highly organized, detail-oriented, customer service-focused, and able to work independently to perform a variety of office support duties. The ideal candidate can work directly with personnel within the organization to manage multiple priorities and complete tasks, including accounting tasks with the Finance Department. This candidate will be comfortable working directly with appointed officials, such as members of the city's Planning Commission and Community Development Advisory Committee.

3. Recreation and Community Services Department

The ideal candidate for the Recreation and Community Services Administrative Support Specialist II position is a highly organized, detail-oriented, and customer service-focused administrative professional who is comfortable supporting multiple program areas in a fast-paced environment. This position provides administrative support to the Human Services Division and the Public Art Program, requiring the ability to manage multiple…