Assistant to Vice Chancellor

University of Alaska Fairbanks is seeking an Administrative Specialist 3 to support the Vice Chancellor’s Office. The role serves as a key administrative and communications liaison among university leadership, faculty, staff, students and external stakeholders, coordinating executive operations, communications, meetings, special events, records management, and scheduling activities.

The successful candidate will possess exceptional organizational, communication and problem‑solving skills, a high level of discretion and professionalism, and the ability to manage multiple priorities in a fast‑paced environment while maintaining strict confidentiality.

Candidates must have advanced knowledge of the University of Alaska and University of Alaska Fairbanks organizational structure, comprehensive knowledge of executive‑office protocols and university administrative operations, and the ability to exercise tact, diplomacy and sound judgment.

Proficiency with electronic information systems, including Banner, spreadsheets, databases, word processing and email platforms, is essential.

• Three years of college coursework and three years of increasingly responsible experience related to the duties, or a combination of training and experience.

This is a full–time, exempt staff position with a competitive salary and full employee benefits package, including retirement options, annual leave, 12 paid holidays, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience. The position is part of a bargaining unit represented by the Coalition of Alaska University Staff for Equity (CAUSE‐UAW).

Application review will begin on June 5, 2026. The position will remain open until filled.

The University of Alaska reserves the right to require employees to work on‑site. Hybrid and remote work may be approved for employees based in Alaska. Remote work for employees outside Alaska may be approved only in exceptional circumstances or when required by the job duties.

If you have any questions regarding this position, please contact Bridget Thimsen, SBO HRC at bmthimsen.

* To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska provides reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance completing this application or during any phase of the interview process, please contact the ADA team at ua-ada.

The University of Alaska is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non‑discrimination against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when engaging in university business.