Executive Assistant/Project Coordinator Technology in US; Home Based Part Time
Pittsburg, Contra Costa County, California, 94565, USA
Listed on 2026-07-18
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Executive Admin/ Personal Assistant
Job Title
Job Information
Date Opened 07/15/2026
Work Schedule Monday to Friday, between 6am - 2 pm Pacific Standard Time
Hours Per Day Part Time – 4 hours per day
City Pittsburg
State/Province California
Country United States
Zip/Postal Code 94565
Client Location USA
Work Location Home Based - Philippines
Job Type Part time
Industry Technology
Client Information
The Company is a commercial building solutions provider specializing in integrated entrance, access control, and physical security systems for businesses, educational institutions, healthcare facilities, and government organizations. The company delivers end-to-end solutions including design, installation, maintenance, and system integration to enhance building safety, security, and accessibility.
Job Description· Manage executive calendar, scheduling, and meeting coordination.
· Monitor email for action items, approvals, and commitments requiring follow-up.
· Attend meetings (virtual when appropriate), document action items, and assign follow-up tasks.
· Track project deadlines, vendor lead times, equipment orders, and critical milestones.
· Follow up with internal team members and external vendors to ensure commitments are completed on time.
· Proactively remind the executive of upcoming deadlines, decisions, and outstanding items.
· Prepare a concise weekly project status and risk report highlighting items that require attention.
· Organize digital files, meeting notes, and project documentation.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
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