Executive Partner to CEO

Overview

Pacific Retirement Services is seeking an experienced, highly trusted Executive Partner to the CEO to provide executive-level administrative, operational, governance, and project management support. This role may be performed remotely, with candidates based in Oregon, Washington, California, or Arizona. While remote work is available, regular onsite presence at the PRS Central Office in Medford, Oregon will be valuable for supporting the CEO, executive leadership, and board-related activities.

This is not a traditional administrative support role. This position serves as a strategic business partner and trusted representative of the CEO’s office, helping manage executive priorities, protect focus, support decision‑making, coordinate Board governance, and ensure important work moves forward across the organization.

In partnership with the CEO, this role will also provide executive administrative support to the C‑Suite, helping support alignment, collaboration, and follow‑through across executive priorities.

Wage: $114,000 – $143,000. Depending on experience with consideration for geographic location.

At Pacific Retirement Services, our mission is to empower people to lead meaningful lives as they age. Our vision is to shape a future where aging is embraced as an opportunity to thrive.

Our work is guided by our core values:
We Speak Up. We Step Up. We Lift Up. We Team Up.

In this role, you will manage the CEO’s calendar, inbox, communications, Board functions, travel, confidential information, executive operations, and key projects with a high level of discretion, judgment, and follow‑through.

• Serve as a strategic partner and gatekeeper to the CEO by managing executive priorities, information flow, competing requests, and complex scheduling.
• Anticipate executive needs by proactively identifying issues, gathering information, preparing recommendations, and resolving routine matters independently.
• Exercise sound judgment, diplomacy, and discretion while handling highly confidential business, personnel, financial, governance, and strategic information.
• Coordinate executive meetings, including agendas, briefing materials, presentations, logistics, action logs, and follow‑up through completion.
• Serve as the primary administrative liaison between executive leadership and the Board of Directors, coordinating Board and committee meetings, materials, records, logistics, minutes, and follow‑up activities.
• Prepare, edit, and coordinate executive communications, presentations, announcements, speeches, correspondence, and reports.
• Track executive action items, strategic initiatives, Board requests, and project deliverables to support accountability and timely completion.
• Coordinate complex travel arrangements, itineraries, logistics, and expense reporting for executive leadership.
• Support executive projects, research initiatives, leadership meetings, retreats, conferences, and special assignments on behalf of the CEO.
• Partner with senior leaders, community leadership, department leaders, administrative professionals, and external stakeholders to support alignment and execution.

The successful candidate will be someone who can think ahead, connect the dots, and bring order to complexity. You understand that strong executive support is not just about completing tasks, it is about helping executive leadership operate at the highest level.

• Anticipate needs before being asked.
• Know when to act independently and when to escape.
• Manage competing priorities with accuracy, calm, and professionalism.
• Communicate clearly and confidently with executive presence.
• Protect the CEO’s time while building trusted relationships.
• Bring structure, organization, and follow‑through to fast‑moving work.
• Improve executive processes, communication, and organizational effectiveness.
• Represent the CEO’s office with discretion, tact, diplomacy, and sound judgment.

• Ten or more years of progressively responsible executive administrative experience supporting C‑suite executives.
• Demonstrated experience supporting CEOs, Boards of Directors, executive leadership teams, or comparable senior…