Administrative Assistant

As an Administrative Assistant you will assist with the day‑to‑day operations of the organization by doing tasks such as answering phone calls, distributing incoming mail, and supporting the team by scanning and filing insurance documents.

Full Time

Location:

Monticello

• Answer phone calls that come into our main line
• Use systems to look up customers and transfer calls
• Greet visitors
• Distribute incoming mail, email, and faxes
• Prepare and send outgoing mail, including packages
• Assist in scheduling conference rooms as needed
• Support the team by scanning policies, downloading documents, and uploading documents into agency system
• Ordering and stocking office supplies for home office and assist other offices as needed
• Assist in ordering lunches
• Partner with vendors on office equipment and supplies
• Keep front reception space, kitchens, and conference rooms tidy
• Assists with building communication to other tenants as needed