Executive Assistant​/Office Manager

Hawkeye Partners is seeking a professional, highly organized Executive Assistant & Office Manager to support the Partner, Client Solutions and other Partners across the firm. This is a majority executive-support role - managing complex calendars, travel, investor-facing materials, and high-touch stakeholder coordination for a small group of senior leaders - paired with day-to-day office management responsibilities for Hawkeye's Austin home office.

The ideal candidate has prior experience supporting senior leadership within financial services and is comfortable operating with discretion in a fast-paced, entrepreneurial environment, and takes ownership of both the details and the atmosphere of the office.

Proactively manage complex, ever-changing calendars for the Partner, Client Solutions and supporting Partners, resolving scheduling conflicts and prioritization issues, and serving as a key point of contact for internal and external communications, including investor, prospective LP, and consultant inquiries.

Arrange domestic and international travel - flights, hotels, ground transportation, and detailed itineraries - for investor meetings, conferences, and capital-raising trips, with contingency planning for last-minute changes.

Coordinate and prepare for investor meetings, calls, and conferences, including logistics, materials assembly, and CRM/database updates (e.g., contact records, meeting notes, and follow-up tracking); assist in proofreading and formatting investor-facing decks, meeting briefs, and correspondence to a polished, error-free standard.

Prepare, submit, and reconcile expense reports; track and follow up on outstanding action items; maintain accurate records and filing systems; support ad hoc projects and special assignments as directed by the Partners.

Serve as the on-the-ground owner of Hawkeye's Austin home office: manage vendor relationships (IT, facilities, catering, supplies), oversee office presentation and day-to-day operations, coordinate with building management, and ensure the office is well-run, welcoming, and equipped to host visiting investors, Partners, and guests.

Plan and execute internal firm events, offsites, and investor entertainment, including venue selection, catering, and on-site logistics.

Handle sensitive investor, personnel, and firm information with the highest level of discretion and professionalism, exercising sound judgment in a high-touch, relationship-driven environment.

Bachelor's degree preferred; equivalent professional experience will be considered.

5-8 years of executive assistant and/or office management experience, with meaningful exposure to financial services or other corporate environment strongly preferred; experience supporting multiple senior leaders simultaneously in real estate, private equity, or financial services is a plus.

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; experience with CRM and investor database platforms preferred.
• Exceptional organizational skills and attention to detail, with the ability to juggle competing priorities across multiple Partners.
• Strong written and verbal communication skills, with a polished, professional presence suitable for direct interaction with investors, senior executives, and outside advisors.
• A proactive, "one step ahead" mindset; comfortable taking initiative and ownership of both executive support and office operations without close supervision.
• Maturity, integrity, and a collaborative, service-oriented attitude; thrives in a small-team, high-trust environment and takes pride in creating a well-run, welcoming office.

This role offers direct, day-to-day exposure to firm leadership and the institutional investor community, with the opportunity to grow alongside Hawkeye's Client Solutions and Capital Formation functions as the firm scales.

This is an in-office role based at Hawkeye's home office in Austin, TX.