Administrative Assistant

Administrative Assistant – Thousand Oaks What You’ll Do

• Increase productivity of consulting professionals by handling administrative tasks such as travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.
• Support preparation and quality review of client deliverables, including formatting, proofing, and coordination of updates to presentations, reports, and supporting documentation.
• Form partnerships with stakeholders to proactively address expected needs.
• Address problems and troubleshoot with internal and external stakeholders.
• Mentor and train new hires and junior members of the team and contribute to knowledge sharing and local learning initiatives.
• Contribute to firm service initiatives within local office.
• Assist delivery teams with client communications and documentation, including organizing correspondence, tracking requests, and maintaining shared project files.
• Support client onboarding to platforms and tools, including account setup, access provisioning, initial training, and first‑use troubleshooting.
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management).
• Lead and drive internal initiatives.
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting materials).
• Coordinate internal and external meetings and activities (facility reservation and set‑up, hotel accommodations, catering, etc.).
• Prepare domestic and international travel logistics (itineraries, visas, etc.).
• Complete administrative processes (expense reports).
• Handle special projects with demanding deadlines.
• Front‑desk reception back‑up (answering phones, greeting visitors, handling deliveries).

Hours are 8 am – 5 pm.

• High school diploma required; post‑secondary education or an associate’s/bachelor’s degree preferred.
• At least three years of relevant work experience as an administrative or executive assistant, preferably in a professional services environment.
• Computer fluency with Microsoft Office (Word, PowerPoint, Excel, Outlook) required, SAP and Chrome River or other expense reporting programs desirable, and competency in leveraging AI tools.
• Strong oral and written communication skills.
• Professional appearance and demeanor with the ability to exercise good judgment and discretion.
• Attention to detail, dependability and punctuality.
• Proactive self‑starter who can manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.
• Sense of humor appreciated.

• Cross‑functional skills development and custom learning pathways.
• Milestone training programs aligned to career progression opportunities.
• Internal mobility paths that empower growth via S‑curves, individual contribution and role expansions.

We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skill‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected approach allows you to combine work from home and on‑site presence at clients or ZS offices for the majority of your week.

Travel is a requirement for client‑facing ZSers. While some projects may be local, all client‑facing ZSers should be prepared to travel as needed to strengthen client relationships, gain diverse experiences, and enhance professional growth.

This position is not eligible for visa sponsorship. Candidates must have authorization to work in the United States that does not now or in the future require employer sponsorship.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.