Administrative Assistant, Cumberland

Position: Administrative Assistant, Cumberland County
## Administrative Assistant, Cumberland County Apply locations:
Cumberland County time type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
** This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.###   
** POSITION SPECIFICS
**** Penn State Extension
** in Cumberland County is seeking an
** Administrative Assistant
** to support the daily operations of the Extension office. This position plays a central role in ensuring the smooth, efficient functioning of office activities and provides essential administrative, financial, and customer service support to educators, staff, and the public. The role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively within a dynamic team environment.

*
* Key Responsibilities:

** Administrative & Office Operations:
* Provide overall support for Office Management and financial accounts following Penn State accounting procedures, processes, and information system for Cumberland and counties as assigned. This includes but not limited to monitoring budgets, processing office and educator’s expenditures, posting, receipting, making bank deposits and reconciling all payments.
* Oversee general office operations, including inventory management, mail distribution, and facility coordination.
* Support onboarding of new staff and assist with office-wide communication and workflow processes.
* Respond to public inquiries, provide information about Extension programs, and ensure a welcoming, professional office environment.
* Maintain office equipment, coordinate repairs, and manage service contracts.
* Perform other duties as assigned or requested.

Program & Educator Support:
* Provide administrative support to Extension educators, including scheduling, document preparation, and event coordination.
* Assist with registration, customer service, and logistics for workshops, meetings, and community events.

Professional Expectations:
* Maintain a professional appearance and represent Penn State University and the county Extension office in a professional manner.
* Exercise sound judgment in carrying out duties as assigned.
* Must demonstrate the ability to work independently.
* Follow procedures and guidelines established by Penn State Extension.
** Required Skills &

Competencies:

*** Excellent communication, phone, organizational, and interpersonal skills.
* Strong attention to detail and the ability to manage multiple priorities and deadlines.
* Ability to exercise discretion when handling sensitive and confidential information.
* Demonstrated experience working in a team environment with strong collaboration skills.
* Ability to work independently, multitask, and prioritize workload in a fast paced, ever changing environment.
* Excellent grammar and proofreading skills.
* Advanced computer skills, particularly with Microsoft Excel, Word, Outlook, PowerPoint, Publisher, and Office 365.
* Willingness to learn new financial and database accounting systems.
*
* Preferred Qualifications:

*** Associate degree or higher preferred.
* Experience in financial management, bookkeeping, or office administration strongly preferred.
* Proficiency with Microsoft Office Suite and the ability to learn Penn State financial and administrative systems.
* Strong organizational,…