Support Coordinator - Volunteers - PT

Position: Support Coordinator - Volunteers - PT - Day
Position Status:

Part time

Shift: First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:32

Job Information Exemption Status:
Non-ExemptA Brief Overview Performs administrative and clerical duties for Experience Division to ensure the continual functioning of the department. Assistant must have the ability to make independent decisions, multitask and works collaboratively with leaders to meet the needs of the department using a variety of skills and procedures.

Education Qualifications High School Diploma / GED Required Bachelor's Degree

Preferred Experience Qualifications2 years Experience working in administration or clerical support. Required2 years Demonstrated work experience in independently coordinating activities and projects. Required

Skills and Abilities

Ability to self-motivate, organize own work and juggle multiple priorities to produce accurate analyses. (Required proficiency)
Proficient in computer applications, including Outlook, Word, Excel, PowerPoint, ect. (Required proficiency)
Strong written and verbal communication (Required proficiency)
Experience in public relations (Preferred proficiency)
What you will do Completes staff payroll information with accuracy and timeliness through API. Prepares payroll biweekly for manager approval.

Process invoices into Workday from Guest Experience and Volunteer Experience.

Track office supply inventory. Order items when needed within budgets assigned.

Tracks mandatory information for Pet Therapy and areas requiring certification, such as mandatory ASL interpretation documentation, and any related invoices.

Coordinate volunteer schedules and maintain scheduled absences. Communicate this information both internally and externally as needed.

Coordinate special requests from departments in need of episodic volunteer resources and assistance. Provide regular feedback to team of the volunteer’s experience.

Maintain the Auxiliary membership directory and provides general support as requested for Executive Committee and Standing Committee chairs.

Maintains data management of volunteer software program, reporting to include entering information, scanning all mandatory testing and onboarding information. Ensures database is accurate and reflects changes in volunteer assignments.

Directs work assignment for volunteers assigned to perform clerical assignments within the department.

Ensure that new volunteers are equipped with uniforms, s, and required paperwork is sign by volunteers before first assignment.

Goes through first day instructions with volunteers (clocking, meal tickets, ect.) and escorts to assigned areas to meet with department liaison for the first day when Volunteer Coordinator in not available.

Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned

Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.

Stable access to electricity and a minimum of 25mb upload and internet speed.

Dedicate full attention to the job duties and communication with others during working hours.

Adhere to break and attendance schedules agreed upon with supervisor.

Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability Hybrid Scope No  Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing:
Occasionally 1-3 Hours Carrying:
Occasionally 1-3 Hours Climbing (Stairs):
Rarely less than 1 hour Driving (Automatic):
Rarely less than 1 hour

Eye/Hand/Foot Coordination:
Frequently 3-5 Hours Feeling:
Frequently 3-5 Hours Grasping (Fine Motor):
Frequently 3-5 Hours Grasping (Gross Hand):
Frequently 3-5 Hours Handling:
Frequently 3-5 Hours Hearing:
Continuously greater than 5 hours

Kneeling:
Rarely less than 1 hour Lifting:
Occasionally 1-3 Hours up to 25 lbs Pulling:
Occasionally 1-3 Hours up to 25 lbs Pushing:
Occasionally 1-3 Hours up to 25 lbs Reaching (Forward):
Rarely less than 1 hour up to 25 lbs Reaching (Overhead):
Rarely less than 1 hour up to 25 lbs Repetitive Motions:
Occasionally 1-3 Hours Sitting:
Occasionally 1-3 Hours Standing:
Occasionally 1-3 Hours Stooping:
Rarely less than 1 hour Talking:
Frequently 3-5 Hours Walking:
Occasionally 1-3 Hours Physical Demand Comments:

The employee is occasionally required to walk within the health center and outlying locations (within 3 block area).Working Conditions Infectious Diseases:
Rarely less than 1 hour Noise/Sounds:
Occasionally 1-3 Hours Other Atmospheric Conditions:
Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation,…