Contract Specialist

Overview

MaGrann Associates is a forward-thinking leader in energy efficiency and green building consulting, specializing in multifamily buildings. With our headquarters in Mount Laurel, NJ, and locations in New York City, Washington DC, Connecticut and Boston, we serve the Northeast region with excellence in sustainable design and building performance solutions.

• Support proposal and contract functions of the Business Development team
• Become well versed in existing and new service offerings in MaGrann’s service areas, as well as the standards and programs that define those services and our clients’ need for them
• Provide excellence in client service, including proactive outreach to clients as needed to determine proposal/contract status, identify issues and/or respond to questions in order to maintain engagement and sales momentum
• Communicate with clients on new proposal requests including discovery, data gathering and compilation of qualifications submittals as needed
• Initiate proposal pricing by completing the discovery process (defining the project details, gathering relevant input from Ops & Program Development, and defining the scope of work)
• Coordinate with and support other team members in their preparation of proposals and contracts
• Support internal process flows for review and approval of proposals and contracts
• Support related client communications including proposal review meetings and follow-up
• Initiate new projects in Vantagepoint and support detailed information exchange for handoff from BD to Operations
• Track and manage all stages of proposal/contract activity in Vantagepoint, SharePoint, Docusign and/or Excel or other application(s) as applicable, providing data and reports to others as needed
• Participate in company and team meetings as required

• Bachelors degree or equivalent experience in sales administration, client account management or project management
• Must be highly proficient in Microsoft Word, Excel and Outlook and become proficient in Vantagepoint, SharePoint, Docusign and other applications as applicable
• Possess exceptional written and verbal communication skills
• Outgoing and comfortable interfacing with a variety of clients via phone, email and virtual platforms

• Hourly/non-exempt position with typical hours 9:00am – 5:00pm
• Office based in Mount Laurel, NJ with flexibility for work from home by arrangement
• Annual performance and merit review

At MaGrann, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces, and the communities we serve. We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness.

We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization.

All qualified candidates will be considered. If you have an interest in this position, please send your resume and cover letter to  or apply through the form on this page.