Engineering Principal Associate Director's Executive Assistant - Security Clearance Required

Engineering Principal Associate Director's Executive Assistant - Active Security Clearance Required

• Full-time
• Category:
  Executive
• Job Code 2: A03.3 Executive Assistant 3
• Employee Referral Bonus:
  Not applicable
• Job Code 1: A03.2 Executive Assistant 2
• Pre-Employment Drug Test:
  Required for external applicant(s) selected for this position (includes testing for use of marijuana)
• Pre-Placement Medical Exam:
  Not applicable
• Security Clearance:
  Active DOE Q clearance (or active Top Secret clearance)

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for an Executive Assistant
. You will perform a full range of advanced, complex, diverse, and sensitive administrative duties in support of the Principal Associate Director (PAD) and supporting staff, including managing complex calendars, coordinating high-level meetings and communications, overseeing the PAD signature process, arranging extensive travel, and driving operational efficiency through AI tools and emerging technologies. You will serve as the central point-of-contact for the PAD Office and senior leaders, interfacing with senior-level internal and external personnel, including government officials, to exchange, gather, and disseminate information.

This position is in the Engineering Principal Associate Director's Office.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one day per week.

This position will be filled at either level based on knowledge and related experience as assessed by the responsibilities (outlined below). You will be assigned to the higher level if hired at the higher level.

You will

• Represent the Principal Associate Director (PAD) in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on behalf of the PAD, and serve as a central administrative point-of-contact for the Directorate; interact with all levels, both internal and external personnel, to achieve Directorate goals.
• Organize, prioritize, and coordinate the PAD’s complex calendar with authority to commit time; coordinate scheduling of intricate meetings both on-site and off-site.
• Research, analyze, prepare, and assemble information and data from multiple sources; coordinate findings and other information with senior-level staff, both internal and external to the Laboratory; review weekly Web Ex meeting recordings, identify key discussion points, decisions, and action items, and prepare and distribute concise summaries to Senior Management.
• Review documents submitted for PAD signature for completeness and accuracy, as well as compose correspondence for management and own signature including sensitive personnel information, reports, agendas, and memoranda.
• Arrange/coordinate foreign and domestic travel for the PAD and staff, which may include special and extensive requirements.
• Review and answer mail and inquiries on own initiative and determine if executive action is required. Refer matters to appropriate parties for action and follow up to ensure proper and timely disposition; screen calls and visitors, respond to questions, resolve administrative issues, and assist and back up other administrative personnel in the PAD office.
• Provide input to administrative practices and procedures to increase effectiveness.
• Perform other duties as assigned.

Additional job responsibilities, at the A03.3 level

• Originate and implement innovative administrative practices and procedures to increase effectiveness, including proactively identifying and deploying AI tools and emerging technologies to streamline workflows and business processes within the…