Business Operations Coordinator

The Business Operations Coordinator supports the day-to-day operations of the firm by coordinating projects, improving processes, managing office operations, and providing administrative support across multiple departments. This role serves as a central resource for operational needs, helping ensure the office runs efficiently while supporting leadership with projects, vendor management, facilities coordination, and business initiatives.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. They enjoy solving problems, taking ownership of operational tasks, and supporting the overall success of the organization.

This is a full-time, in-person position.

Schedule: Monday through Friday

Regular attendance in the office is an essential function of this position.

Hybrid and remote work arrangements are not available.

• Assist with improving internal processes and workflows.
• Track project deadlines and follow up on action items.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Organize meetings, take meeting notes, and distribute follow-up items.
• Maintain internal documentation, policies, and operational procedures.
• Assist with coordinating vendors and service providers.
• Help maintain vendor files, agreements, and related documentation.
• Order, organize, and maintain office supplies and ensure common areas remain stocked.
• Coordinate office equipment maintenance and facility-related requests.
• Help maintain a clean, organized, and professional office environment.
• Assist with employee workstation setup and office equipment coordination.
• Serve as a liaison between employees and the firm's IT provider for routine onsite needs.
• Help maintain inventory of technology equipment and office assets.

• Provide administrative support to leadership and various departments.
• Maintain accurate records while handling confidential information appropriately.
• Assist with onboarding activities and employee training coordination.
• Help coordinate company meetings, employee events, and engagement activities.
• Perform other duties and special projects as assigned.

• Associate's or Bachelor's degree in Business Administration, Management, or a related field preferred.
• Two or more years of experience in business operations, office administration, project coordination, or a related role preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently while collaborating across departments.
• Professional demeanor and strong customer service skills.

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with project management software preferred
• Experience working with business management systems preferred
• Comfortable learning and adapting to new technology
• Experience maintaining spreadsheets, tracking projects, and organizing documentation

• Highly organized and dependable
• Self-motivated with strong initiative
• Excellent follow-through and accountability
• Strong critical thinking and sound judgment
• Adaptable and flexible in a changing environment
• Positive attitude with a willingness to support a variety of business needs
• Ability to maintain confidentiality
• Strong interpersonal and relationship-building skills
  
  Comfortable balancing strategic projects with day-to-day operational responsibilities

• Occasionally lift or move office supplies and equipment weighing up to 20-30 pounds.
• Regularly move throughout the office to support operational and facility needs.

Every resume submitted for this position is personally reviewed by a member of our team—not by AI software. We value the time and effort you put into your application and ensure it receives thoughtful consideration.