Administrative Specialist; Administrative Specialist

Position: Administrative Specialist (Administrative Specialist 1)
## Administrative Specialist (Administrative Specialist
1)
Apply remote type:
Hybrid Work locations:
Salem | OBDDtime type:
Full time posted on:
Posted Todayjob requisition :
REQ-203602
** Initial Posting Date:
** 07/16/2026
** Final date to receive applications:
** 07/23/2026
** Agency:
** Oregon Business Development Department
** Salary Range:**$3,796 - $5,189
** Position Type:
** Employee
*
* Position Title:

** Administrative Specialist (Administrative Specialist
1)
*
* Job Description:

** Business Oregon, the state’s economic development agency, is currently hiring an
** Administrative Specialist (Administrative Specialist
1).
** Are you someone with experience providing support across multiple teams and programs?  Do you have an interest in helping advance economic development efforts across Oregon? Then this role may be for you!
*
* Note:

** We are committed to fostering a supportive work environment that promotes work-life balance and flexibility. This is a hybrid position that may have the ability to work from home, with the expectation of one day per week in-office presence and additional as needed to support business operations.
** Here’s what you will do:
*** Provide primary support for the Child Care Infrastructure Fund team in development and implementation of the fund.
* Provide support as part of a pool of administrative specialists that assist with completing necessary project development and management activities required by various Business Oregon funding programs.
* Conduct preliminary reviews of applications, invoices, project files, etc., to help with the project loads of the Regional Staff, and to help assure that recipients comply with State laws and regulations.
* Process incoming and outgoing mail, distribute and file documents, and enter required data in the agency's databases.
* Generate and compile various reports from databases, processing contract letters and grant and loan agreements, and process approved requests for disbursement of funds.
* Provide feedback and recommend changes to operational processes to increase efficiency and improve performance measures for Business Oregon.##
*
* Minimum Qualifications:

** Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
** OR
* * An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
** OR
* * An equivalent combination of education and experience.##
** Requested

Skills:

** The ideal candidate will possess a combination of some or all the following skills. If you have these requested skills, let us know in your application materials! It's how we will choose who will move forward! You do not need to have all these skills to be eligible for this position.
* Skilled in managing competing priorities and deadlines through effective prioritization and tracking projects and tasks with careful attention to detail.
* Ability to work both independently and as part of a team to successfully complete various tasks and responsibilities in a fast-paced environment.
* Experience providing support on a regular and ad hoc basis to diverse teams and across multiple sections or programs within an organization.
* Experience processing and filing documentation while closely following defined procedures and established guidelines.
* Experience conducting preliminary review and final proof reading of applications, invoices, project files, etc. to help ensure compliance with State laws and regulations.
* Experience with entering and managing program or project data and generating and compiling various reports from databases.
* Intermediate or above proficiency in the use of Microsoft Office tools, including developing or modifying Excel spreadsheets, to track, organize, and maintain program data, timelines, and records.
* Ability to provide feedback and recommend changes to operational processes to increase efficiency and improve performance measures.
* We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional…