Project Coordinator

Job Overview

At Broadridge, we empower our team to accomplish more. The Project Coordinator supports the Project Management Office (PMO) by coordinating project intake activities, facilitating communication among internal teams and clients, and ensuring the timely completion of key administrative and project support tasks. This role partners with IT and business teams to gather estimates, schedules, and resource information; obtain client approvals; and maintain documentation that supports effective project planning and execution.

It is ideal for individuals beginning a career in project management eager to contribute to operational efficiency and client satisfaction. The position is hybrid, allowing remote work 2‑3 days per week and assignment to one of our Broadridge offices.

• Serve as the initial point of contact for PMO project intake requests, ensuring all required information is collected, reviewed, and documented.
• Collaborate with IT partners and other internal teams to gather project estimates, schedules, and resource requirements.
• Coordinate with clients and stakeholders to obtain approvals and confirm project details prior to project launch.
• Provide administrative and coordination support to Project Managers, including tracking action items, maintaining project documentation, and assisting with status updates.
• Communicate regular updates on project intake status and follow up with relevant parties to ensure timely progress.
• Maintain accurate project records, documentation, and intake materials in designated systems and tools.
• Identify opportunities to improve project intake, communication, and coordination processes within the PMO.
• Perform other duties and responsibilities as assigned.

• 1‑2 years of administrative, coordination, or related experience, preferably in a project, PMO, IT, or business operations environment.
• Exposure to project management principles, methodologies, or tools such as Microsoft Project, Smartsheet, Jira, or similar platforms.
• Associate’s or bachelor’s degree in business, information technology, project management, or a related field preferred, or equivalent relevant experience.

• Strong organizational and time‑management skills, managing multiple priorities simultaneously.
• High attention to detail and accuracy in documentation, tracking, and reporting.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively across departments and with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• Familiarity with project tracking or work‑management tools.
• Demonstrated ability to learn quickly and adapt in a fast‑paced environment.
• Strong interpersonal skills and a customer service‑oriented mindset.

Salary range: $60,000.00 – $70,000.00. Bonus Eligible. Broadridge considers various factors when evaluating a candidate’s final salary, including relevant experience, skills, and education.

Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, age, disability, or any other protected status. US applicants may view the EEOC “Know Your Rights” poster for protection.