Document Control Specialist

What You Will Do

GFT is seeking a Document Control Specialist to join our Power Team. This is a hybrid position based in Charlotte, NC, Pittsburgh, PA, Marlton, NJ, Chicago, IL or St. Louis, MO, with remote consideration for qualified candidates.

• Support Project Managers and functional team leaders with the management of company and client documents throughout all phases of power‑sector projects.
• Compile required documentation for new and active projects in accordance with client standards and project requirements.
• Retrieve documents from a variety of client document management systems (e.g., Project Wise, Autodesk Construction Cloud).
• Distribute documentation and project information to appropriate team members promptly and accurately.
• Perform document submissions to client systems while ensuring adherence to established workflows.
• Maintain the accuracy, quality, and integrity of all documents, including version control, approvals, and archiving.
• Collect, organize, and maintain documents according to company and client document lifecycle procedures.
• Prepare and maintain electronic and hard‑copy project folders, including contracts and vendor/contractor documentation.
• Participate in project audits as requested by Project Managers.
• Assist in project progress meetings, tracking items such as RFIs, submission deadlines, drawing requests, and schedule‑related updates.
• Communicate document status, submittal timing, and relevant updates under the direction of Senior Document Control Specialists or Project Managers.

• Strong organizational skills and attention to detail.
• Ability to effectively plan and prioritize work.
• Technological proficiency, including the use of platforms for communication, document tracking, and reporting.
• Ability to interact professionally with staff, contractors, and client representatives.
• Strong written and verbal communication skills.
• Must be able to work independently and coordinate with team members in other offices.
• Ability to work flexible hours, including evenings and weekends, to meet business needs (occasionally).
• Ability to work with multiple teams and clients at multiple locations and occasionally from a home office.

• High school diploma.
• 3 years of relevant experience in document control or administrative support on engineering, utilities, or construction projects.
• Excellent attention to detail and ability to manage large volumes of information.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, SharePoint).
• Ability to manage multiple tasks and priorities in a fast‑paced environment.

• High school diploma.
• 3 years of relevant experience in document control or administrative support on engineering, utilities, or construction projects.
• Excellent attention to detail and ability to manage large volumes of information.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, SharePoint).
• Ability to manage multiple tasks and priorities in a fast‑paced environment.

• Associate’s degree or higher.
• Experience supporting engineering or power‑sector project teams.
• Familiarity with document platforms such as Project Wise, Autodesk Construction Cloud or similar.
• Basic understanding of project documents, engineering drawings, and project workflows.

The salary range for this role is $60,000.00 – $80,000.00. Salary is dependent upon experience and geographic location.

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax‑deferred 401(k) savings plan.
• Competitive paid‑time‑off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.