Onsite Payroll Administrator

Onsite Payroll Administrator

The Onsite Payroll Administrator supports day-to-day payroll, billing, and administrative activities at an active construction job site. This role focuses on accurately capturing labor hours, compiling billable items, and coordinating with project and payroll teams to ensure timely and precise payroll processing and invoicing. The position also provides general administrative and project support, contributing to smooth site operations in a dynamic, union construction environment.

Responsibilities:

• Collect and verify daily crew labor hours from time sheets and Time & Material (T&M) tickets.
• Ensure all manpower hours are accurately captured, properly documented, and approved by the appropriate site personnel.
• Enter and balance payroll hours in the Employee Portal, confirming data accuracy before submission.
• Compile labor hours and additional billables, including equipment, consumables, and expenses, into detailed T&M tickets.
• Submit approved T&M tickets to Payroll and Accounts Receivable for timely invoicing.
• Support payroll and billing accuracy by reconciling hours, documentation, and supporting records.
• Assist with tracking project milestones and progress as needed by the site team.
• Create, update, and maintain tracking spreadsheets for labor, billing, and project-related metrics.
• Attend client meetings with the site team, take clear notes, and prepare concise meeting summaries.
• Participate in job site walks with field teams and/or clients to better understand project activities and labor needs.
• Assist with new hire onboarding processes at the job site when needed.
• Help plan and support special projects and events, such as safety lunches or site recognition activities.
• Scan, organize, and submit safety and compliance paperwork to ensure records are complete and up to date.
• Provide general administrative support to the site team, including document organization, filing, and communication support.
• Suggest process improvements and contribute ideas to enhance efficiency and accuracy in payroll and administrative workflows.
• Collaborate closely with the site Project Manager, Assistant Project Manager, and Home Office Payroll teams to support successful execution of daily operations.

Job Type &

Location:

This is a Contract to Hire position based out of Manteno, IL.

Pay and Benefits:

The pay range for this position is $23.00 - $25.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision;
Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available;
Life Insurance (Voluntary Life & AD&D for the employee and dependents);
Short and long-term disability;
Health Spending Account (HSA);
Transportation benefits;
Employee Assistance Program;
Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type:
This is a fully onsite position in Manteno, IL.

Final date to receive applications:
This position is anticipated to close on Jul 30, 2026.