Administrative Assistant, Donor Relations & Special Events

## Administrative Assistant, Donor Relations & Special Events Apply locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** Penn State is currently seeking an Administrative Assistant in supporting the Office of Donor Relations & Special Events. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director of Donor Relations & Special Events and working closely with central development offices, as well as other partners, this Administrative Assistant will:
* Provide administrative support to the Director of Donor Relations & Special Events, such as arranging meetings and coordinating office calendars;
* Monitor budget expenditures, including serving as a liaison with Finance and maintaining monthly budget tracking.
* Handle office management tasks, such as screening phone calls, ordering and inventorying supplies, submitting requests to the Office of Physical Plant, and serving as resource lead for computer support;
* Support the special events and stewardship teams, including serving as registration back up, assisting the football cultivation program, providing on-site event support, and assisting with mailings;
* Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;
* Maintain and monitor department calendar and greet visitors entering the office;
* Provide general office support, manage new staff onboarding procedures, and assist with special projects.

The successful candidate will have:
* Proficiency in Office 365 (including Excel), SAP Concur, and Zoom. Ellucian Advance, Salesforce, Cvent, Workday, and/or Workfront knowledge is helpful;
* Strong experience managing complex schedules, coordinating meetings across multiple offices, resolving scheduling conflicts, and maintaining a high-volume calendar for a director-level executive;
* Attention to detail and exceptional organization skills;
* Exemplary interpersonal and communication skills;
* The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
* A proven ability to self-motivate and work both independently and as part of a team;
* A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience

Required

Certifications:

None###  
** Penn State’s Division of Development and Alumni Relations
** If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations…