Executive Assistant

Position: EXECUTIVE ASSISTANT
ARIZONA FINANCE AUTHORITY

The Arizona Finance Authority (AFA) is an economic development tool housed within the state's Office of Economic Opportunity. It offers innovative and sustainable financial solutions for public and private borrowers across Arizona

EXECUTIVE ASSISTANT

Job Location:

Address: 1400 West Washington Street

Phoenix, Arizona 85007

Posting Details:

Salary: $80,000.00 - $ Annually

Grade: 25

Closing Date:
August 6, 2026

Job Summary:

The Executive Assistant reports to and serves as key support to the Executive Director of the Arizona Finance Authority, performing a variety of coordinating, oversight and administrative services for the Authority's programs. This position provides high-level support, statutory review and compliance tracking for AFA programs including Volume Cap, State Affordability Infrastructure Districts (SAID) and other AFA initiatives. Acting under the delegated authority of the AFA Executive Director, this role evaluates program petitions and applications submitted by applicants, manages strict statutory review windows, transmits formal documentation, and monitors ongoing compliance and annual reporting requirements.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

* High-Level Administrative Services for the Authority:
Act as the key support to the AFA Executive Director, tracking activity and compliance of AFA program deliverables. Research, prioritize, and follow up on incoming issues and concerns addressed to the Authority and/or Executive Director, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Manage AFA and GADA Board Meeting logistics.

* Management of Statutory Evaluation:
Serve as the intake point for formal applications for AFA programs. Review complex legal, financial, and real estate documentation to ensure 100% compliance with statutory requirements.

* Documentation Verification:
Coordinate with county recorders, city/town representatives, GIS specialists, financial advisors, developers and legal counsel to perform verification of submitted program documentation/applications for compliance.

* Statutory Timeline Management:
Manage tight, legally mandated timelines for documentation review and manage required formal communication to applicants. Prepare formal orders based on statutory requirements for the Executive Director's signature and transmittal.

* Official Recordation Process Oversight:
Direct and manage the proper legal recordation of all required documentation for AFA programs including SAID Formation Orders within the real property records of the respective Arizona county where the district resides.

* Compliance Oversight and Tracking:
Establish and maintain the AFA's centralized tracking system to collect, audit, and archive the mandatory annual financial reports submitted per statutory requirements. Responsible for conducting website transparency audits of individual SAID district websites to ensure statutory compliance.

* Fee Tracking and Administration:
Assist with the assessing and manage the tracking and collecting of statutory administrative fees and service charges levied by the AFA in connection with AFA programs.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Basic understanding of Arizona State Statutes, specifically related to Title 48;

* The principles and methodologies associated with effective compliance tracking and reporting tools;

* Authority programs and organizational structure, rules, regulations and specialized operating procedures;

* Document management best practices and database tools;

* Calendar management,…