Executive Assistant Pediatric Therapy Clinic US; Home Based

Virtual Assistant

The client is a well-established pediatric occupational therapy provider with over two decades of experience helping children build confidence, develop essential life skills, and achieve meaningful progress through personalized, family-centered care.

• EMR management — running the day-to-day of Ocean Friends, a tech-forward system with automations and data points; keeping it clean, current, and working for us
• Google Sheets management — building and maintaining trackers and reports
• AI for efficiency — using AI tools for automations, data collection, and streamlining workflows
• Admin operations — emails, scheduling, data entry, and visit counts
• Client communication — managing email and messaging with families
• Executive assistance — direct support to me as the practice owner

• High-capacity, strong multitasker who's genuinely comfortable with technology and tech-forward systems.
• Someone with the curiosity to problem-solve
• Spot inefficiencies
• Act proactively rather than wait to be told.
• Reliability and initiative matter as much as the skill set

Please only apply for this role if you have the following home office requirements:

• Perfectly working headset and webcam
• Stable internet connection of at least 25 Mbps ~ 50 Mbps
• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
• Quiet room with no distractions or background noises
• A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.