Administrative Assistant – Accounting & Financial Services Division

Administrative Assistant 2

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

WSDOT is seeking an organized and customer-focused Administrative Assistant 2 to join the Accounting & Financial Services Division (AFS) in Lacey, WA. In this role, you will provide a broad range of administrative and clerical support that helps keep critical financial operations running smoothly across the agency.

As the principal assistant to the AFS Deputy Director, you will coordinate calendars and meetings, track deliverables, support timekeeping and performance management activities, and provide administrative assistance to division leadership. This position offers the opportunity to work with employees at all levels of the organization, contribute to continuous improvement efforts, and play an important role in supporting the division that provides statewide financial services for WSDOT.

If you enjoy organization, collaboration, and working in a fast-paced environment where your work directly supports agency operations, this may be the opportunity for you.

Among the varied range of responsibilities held within this role, you will:

• Serve as the principal assistant to the AFS Deputy Director by managing calendars, coordinating meetings, tracking commitments, and preparing and reviewing correspondence.
• Provide administrative support to the Accounting & Financial Services Division by coordinating meetings, processing payment vouchers, reconciling charges, routing documents for signature, and supporting Assistant Directors.
• Perform timekeeping duties for AFS by monitoring and resolving timesheet exceptions, maintaining employee schedules, serving as a liaison with Payroll, communicating deadlines, and training employees on time reporting processes.
• Provide clerical support for the AFS Performance Management Program by coordinating meetings and tasks, collecting and entering performance data, and preparing dashboards, presentations, and related materials.
• Perform other duties as assigned, including providing backup administrative support, maintaining records, and coordinating interview scheduling.

To be considered for this opportunity, the following competencies are required :

• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.
• Customer Service & Communication: Ability to communicate clearly and professionally, both verbally and in writing, with diverse internal and external customers and respond appropriately to customer needs.
• Teamwork & Collaboration: Ability to work cooperatively and respectfully with others to achieve shared goals and contribute to a positive team environment.
• Attention to Detail: Demonstrated ability to consistently produce accurate work by reviewing information, identifying errors, and following established processes.
• Time Management & Prioritization: Ability to organize and manage work effectively, meet deadlines, and adapt to changing priorities.
• Critical Thinking & Problem Solving: Ability to assess situations, identify issues, and make sound decisions within established guidelines.
• Technical Proficiency: Basic proficiency using Microsoft Office applications, including Excel, Outlook, and Teams, to create, edit, and share information.
• Data Entry & Information Systems: Ability to accurately enter, retrieve, and update information using a database or comparable information system.
• Independence & Initiative: Ability to work with general supervision, complete assigned work, and proactively identify process improvements.

It is preferred that qualified candidates also demonstrate:

• WSDOT Financial Systems: Experience using WSDOT accounting systems, including TRAINS.
• Timekeeping Systems: Experience using WSDOT's timekeeping system, DOTtime.

This recruitment may also be used to fill additional positions per business needs. This position offers flexible/hybrid remote work options. In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.

Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit (Use the "Apply for this Job" box below)..gov

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