ARL Office Assistant

## ARL Office Assistant Apply locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ #
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** We are searching for versatile and experienced Office Assistants to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

We support our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

ARL is an authorized DoD Skill Bridge partner and welcomes all transitioning military members to apply.
** You will:
*** Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
* Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
* Manage data, files, and calendars
* Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
* Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)
* Assist with all administrative aspects of hiring and onboarding of new hires
** Additional responsibilities for the higher-level position include:
*** Prepare classified material including presentations, engineering documents, mailings and data transfers in compliance with requirements of the Defense Counterintelligence and Security Agency (DCSA)
* Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting
** Required skills/experience areas include:
*** Microsoft Office (Word, PowerPoint, Excel and Outlook)
* Agility in managing multiple competing priorities
* Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
* Demonstrated ability to exercise discretion and confidentiality
* Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
* Current eligibility to obtain a clearance at the Secret level
** Application Instructions:
*** To be considered for this role, you are required to include a resume/CV and a cover letter outlining why you feel you would be the best candidate for this role.

Your working location will be fully onsite, located in State College, PA.
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** If filled as Office Assistant (ARL) - Senior Support, this position requires:

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None If filled as Office Assistant (ARL) - Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###  ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).FOR FURTHER INFORMATION on ARL, visit our web site .psu.edu.
** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful completion of background check(s) in accordance with University policies.###  Notice regarding employment at the Applied Research Laboratory (ARL):

Employees must be eligible to obtain a…