Academic Program Coordinator, Stuckeman School of Architecture and Landscape Architecture

Position Overview

The Stuckeman School of Architecture and Landscape Architecture is seeking an experienced, motivated Administrative professional to serve as an Academic Program Coordinator. This role primarily supports the Department of Landscape Architecture, providing day‑to‑day administrative operations, supporting the department head, and overseeing scholarships and student competitions.

The coordinator will also be the main contact for undergraduate landscape architecture students and applicants, provide general administrative services to faculty and students, and work with student advising staff and internal/external constituents.

• Manage the department head's calendar, schedule meetings, and arrange travel.
• Compile and organize data, agendas, and other meeting materials for committees chaired or attended by the department head.
• Collaborate with faculty and leadership to forecast degree, course, or certificate enrollment; retrieve, compile, and analyze course data.
• Assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress, experience, and accreditation information.
• Plan and coordinate events including guest lecturers, studio critic visits, graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.
• Initiate support for program and department activities and transactions.
• Coordinate scholarship and fellowship data and funds; prepare award letters, monitor expenses, prepare and analyze financial reports.
• Assign and monitor undergraduate teaching assistant class assignments.

• Proficiency in Microsoft Office 365 or related workplace software.
• Ability to manage, analyze, and forecast complex datasets.
• Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously.
• Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats.
• Commitment to working collaboratively as part of a team and contributing to a positive, service‑oriented work environment.
• Excellent interpersonal skills; driven to provide high‑quality customer service.
• Inclusive and respectful when working with others.

• Experience with 25
  
  Live by College Net, Course Leaf, e‑Steward, LionPATH, PSU Buy, SAP Concur, SIMBA, or comparable enterprise systems supporting financial, endowment, purchasing, and academic administration functions.
• Demonstrated administrative experience in a higher education or academic setting.
• Ability to work effectively in a fast‑paced environment while handling sensitive and confidential information with discretion.

Associate Degree, 4+ years of relevant experience; or an equivalent combination of education and experience. No required certifications.

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

The College of Arts and Architecture supports flexible work arrangements when feasible and aligned with the needs of the unit and role responsibilities. Questions about flexibility or remote work can be addressed with the hiring manager during the interview process.

Employment with the University will require successful completion of background checks in accordance with University policies. Penn State does not sponsor or accept sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, inclusive of all possible grades, is $44,628.00 – $64,668.00. Penn State provides a competitive benefits package for full‑time employees, including comprehensive medical, dental, and vision coverage, robust retirement plans, paid time off, and a generous 75% tuition discount for employees, spouses, and eligible children.

Penn State is an equal‑opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

Penn State is committed to and accountable for advancing equity, respect, and belonging.