Administrative Assistant

ARIZONA DEPARTMENT OF HOUSING

Housing is the foundation for success. We lead and collaborate with our community partners to create, preserve and invest in affordable housing. We protect housing consumers and revitalize communities to make Arizona the best place to live.

This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures. Must have the ability to commute and utilize office hoteling space as needed.

Grade 17

This position will manage a variety of administrative tasks for the Office of Manufactured Housing (OMH) division, to include inspection scheduling (in plant and installation), licensing, consumer complaints and legal actions, and permits. Other duties as assigned. This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures.

Must have the ability to commute and utilize office hoteling space as needed.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, shall be performed within Arizona.

Position responsibilities will include preparing documents for record keeping; organizing, copying and distributing materials for the division; administrative tasks for creating and maintaining digital files; manage purchase orders for office supplies, scheduling internal and external meetings and preparation/communication for those meetings; provide administrative support for training and workshops and any required registrations; and other administrative duties or special projects as requested by the division leadership.

Other duties as assigned. This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures. Must have the ability to commute and utilize office hoteling space as needed.

Candidate must have a minimum of three (3) years responsible administrative experience and related organizational skills in a professional office environment, and possess a valid Arizona driver’s license. Knowledge of the principles and practices of administration and management; agency or program rules, regulations and operating procedures; accounting and budgeting procedures; business law as it relates to preparation of contracts, grants and other agreements.

Ability to plan, analyze, coordinate activities and establish priorities; develop effective operating procedures. Skill in oral and written communication.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers an excellent comprehensive benefits package including:

• Flexible schedules to create a work/life balance
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program)
• Participation in the Arizona State Retirement System (ASRS)
• Vacation with 10 paid holidays per year
• Sick Leave
• Health and Dental Insurance
• Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

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