Operations Administrator Job in Colorado Springs, CO

Operations Administrator

A growing and well-established organization is seeking an organized, professional, and proactive Operations Administrator to serve as a key support partner to executive leadership. This position plays a critical role in keeping day-to-day operations running smoothly by coordinating administrative functions, supporting multiple departments, and ensuring important business initiatives stay on track. This is an excellent opportunity for someone who enjoys being the "go-to" person behind the scenes, thrives in a fast-paced environment, and takes pride in creating structure, organization, and efficiency.

Key Responsibilities

• Coordinate company trainings, meetings, and special events.
• Manage document workflows, including electronic signature processes and contract administration.
• Review and track agreements, renewals, and other business documentation.
• Collect payments and professionally follow up on outstanding balances.
• Assist with basic bookkeeping and financial record maintenance.
• Create, maintain, and monitor spreadsheets, reports, and operational trackers.
• Develop PowerPoint presentations and executive support materials.
• Coordinate catering, office functions, and employee events.
• Distribute marketing and promotional materials as needed.
• Welcome and assist visitors, clients, executives, and business partners.
• Provide administrative and operational support across multiple departments.
• Handle confidential information with discretion and professionalism.

Ideal Candidate

The successful candidate will be:

• Highly organized with exceptional attention to detail.
• Proactive and able to anticipate needs before they arise.
• Friendly, polished, and professional in all interactions.
• Comfortable following up with others and ensuring commitments are met.
• Skilled at building positive relationships with leadership, clients, and stakeholders.
• Service-oriented with a willingness to support wherever needed.
• Adaptable and capable of managing multiple priorities simultaneously.
• Someone who genuinely enjoys making sure the business operates efficiently behind the scenes.

What You'll Receive

• Hybrid work flexibility with a combination of in-office and remote work.
• Competitive salary up to $58,000 DOE.
• Stable Monday-Friday schedule.
• Collaborative and team-oriented work environment.
• Opportunity to work closely with leadership and make a visible impact on business operations.

If you're an organized professional who enjoys keeping people, processes, and projects moving forward, we'd love to hear from you.