Document Control Specialist

Job Description

Take Your Construction Career to the Next Level!

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive.

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Construction Services team is looking for you! From construction management and observation/inspection services to laboratory testing and materials and forensic engineering, our Construction Services market helps to develop and maintain America’s infrastructure and supply chain and is a recognized industry leader with more than 25 accredited laboratories.

Reporting to the Project Services Manager, the Intermediate Document Controller will be responsible for the organization, management, and maintenance of all documentation for multiple projects and multiple clients. This individual will oversee all aspects of filing, archiving, and retrieval of these documents according to company policy, and aid in the development of additional procedures and protocols as necessary. The Intermediate Document Controller will provide mentorship and support to junior members, in order to ensure that all client requirements are met.

• Post-Secondary Diploma in Information/Document Management or a suitable combination of education and practical experience managing documents.
• Minimum 4 years of experience as a Document Controller.
• Proficiency in MS Office Suite programs used to create reports and documents.
• Knowledge of projects in the oil and gas industry is a must.
• Knowledge and experience with Syncrude document control systems is a must.

• Receive and issue documents to/from multiple clients and distribute appropriately.
• Develop and maintain spreadsheets and databases for tracking.
• Ensure all documents issued are in accordance with client/project standards.
• Develop turnover packages and ensure delivery to client as per project requirements.
• Facilitate the movement of documents between Kleinfelder and clients through emails, transmittals, and client document management systems.
• Send and track Requests for Information (RFIs) as well as any other requests from staff and clients.
• Process vendor documentation received from and sent to vendors.
• Receive and track document/drawing numbers, revisions and engineering holds.
• File and archive documents, ensuring proper storage for easy retrieval if needed.
• Manage multiple clients and coordinate between different engineering projects and disciplines.
• Follow Standard Operating Procedures in Document Control that meet Kleinfelder and client project standards, and participate in the creation and revision of additional procedures.
• Provide assistance and ongoing mentorship to junior personnel, to maintain an effective team.
• Completion of other relevant duties as required.

• Team leadership and teamwork skills.
• Mentoring skills.
• Client service oriented.
• Excellent oral and written communication skills.
• Strong attention to detail.
• Strong organizational awareness.
• Results and change management.
• Excellent organizational and time management skills.
• Dependable self-starter.

Job is performed in a hybrid work from home/office environment to suit position demands.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Kleinfelder and its subsidiaries and affiliates is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)