Document and Records Specialist

Position Summary

The Document and Records Specialist supports our project by creating, organizing, managing, and protecting both physical and electronic records and documents. The role ensures records are accurate, secure, accessible, and compliant with legal and organizational standards.

Records Management

• Organize, classify, and maintain records systematically and securely
• Manage the lifecycle of records from creation to disposal
• Digitize physical records and index for storage
• Conduct audits to ensure accuracy and compliance
• Retrieve and protect physical records stored on-site

Document Control

• Process and distribute communications and information flow such as submittals, RFIs, and document turnover
• Create, revise, and format documents including contracts, reports, and manuals
• Track and manage document version control
• Verify controlled documents contain key information (dates, titles, signatures)
• Ensure documents are clear, concise, and meet regulatory standards

Compliance and Security

• Ensure adherence to local, state, and federal records retention and privacy regulations
• Implement security measures to protect sensitive information
• Respond to internal and external records requests

Systems and Technology

• Maintain and operate electronic records management systems (ERMS)
• Collaborate with IT to troubleshoot and improve document systems
• Train staff on records and document management procedures

Reporting and Support

• Provide information and prepare reports on records management metrics and compliance
• Track disposition of records (archiving, destruction)
• Support audits and legal inquiries

Remote Work

• Access and manage electronic records securely from remote locations
• Communicate effectively via virtual platforms
• Ensure remote work complies with data security policies

On‑Site Responsibilities

• Handle physical records and documents stored at the facility
• Support in‑person audits, inspections, and records retrieval
• Coordinate with other departments for on‑site document needs
• Ensure physical records are properly stored, labeled, and protected

• BA or BS desirable;
  High School diploma or equivalent required
• Minimum 2+ years of experience in records or document management
• Experience with Document Control and Electronic Records Management Systems (ERMS)
• Strong organizational and time‑management skills
• High attention to detail and accuracy
• Excellent written and verbal communication
• Ability to handle confidential information discreetly
• Knowledge of records retention laws and best practices

• Certified Records Manager (CRM)
• Information Governance Professional (IGP)

$65,000 – $80,000 annual salary (range may vary based on qualifications and market data).

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits with 401(k) matching
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax‑saving options
• Disability and life insurance
• Pet insurance

Amentum is an equal opportunity employer. We provide employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.