Administrative Operations Specialist

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Full Time Support Staff California, San Diego, CA, US

13 days ago Requisition

Salary Range: $18.50 To $19.00 Hourly

At McCarthy & Holthus, LLP . and our affiliate companies, we have years of expertise in representing financial institutions across a wide range of banking law matters, and we’re looking for passionate, driven candidates to join our dynamic team! With offices in Arizona, Arkansas, California, Colorado, Nebraska, Nevada, New Mexico, Oregon, Texas, and Washington, we offer opportunities across multiple locations.

Our workplace is more than just a job – it’s a supportive, collaborative environment where your contributions truly matter. You’ll be part of a team that values hard work, creativity, and dedication, while enjoying a strong sense of community. We offer performance-based bonuses, competitive compensation, and a range of incentives that reward your success. Plus, with generous benefits, enhanced employer contributions, and paid time off, we prioritize your well-being and work-life balance.

Summary: The Operational Support Clerk provides support and coverage for vital tasks. This position is responsible for performing a variety of duties, including data base searches, redaction of documents, data reconciliation, management of email/fax boxes, front desk and phone coverage.

Key Responsibilities:

• Phone coverage for Call Center
• Reception coverage, as needed
• Print and assemble documents for mailings
• Perform investigative searches for critical data
• Redact confidential information on digitized documents
• Management of email/fax boxes
• Verify data between spreadsheets and physical documents, as needed
• Disbursement of voicemail, as needed
• May perform other duties as assigned to support department goals.
• May occasionally work extended hours based on operational needs.

Experience and Skills:

• Strong written and verbal communication skills
• Ability to manage multiple daily tasks efficiently
• Detail oriented
• Strong organizational skills
• Ability to learn and retain new information
• Strong work ethic
• Dependable
• Adaptable
• Able to work well with a team as well as independently

Qualifications:

• High school diploma or equivalent
• Experience with Microsoft Office Suite (Word, Excel, Outlook)
• Able to type by touch
• Previous experience in a fast-paced office environment

Work Schedule:

This is a 100% office position requiring your physical presence Monday through Friday, with business hours from 8:00 AM to 5:00 PM.

Salary Range:

The salary for this position typically ranges from $18.50-$19.00/hour , depending on qualifications, experience, and other factors. Please note that the final offer may differ based on the candidate's specific qualifications, skills, and experience, as well as internal equity and business needs.

McCarthy & Holthus, LLP. and affiliated companies promote work/life balance with a robust wellness program, PTO, remote work, and flexible schedules (when available). Full-time employees become eligible for benefits following a 30-day waiting period, with benefit offerings that include medical, dental, vision, life, AD&D, EAP, STD, and LTD. Additionally the firm provides parental leave for both primary and non-primary caregivers as well.

Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long-term care insurances, as well as a 401(k)-retirement plan with a company match. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Security Requirement:

While performing the duties of this job, the employee is required to ensure the security and confidentiality of all sensitive information, including but not limited to threats or hazards to the security or integrity of sensitive information that could result in any harm or inconvenience to any customer, employee or company.

A corporate office environment with a professional setting, characterized by a quiet to moderate noise level. Employees may work in individual or shared…