Administrative Assistant - Child Health Research Center (CHRC)

## Administrative Assistant - Child Health Research Center (CHRC)
Apply remote type:
Hybrid locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ #
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
** This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding.###   
** POSITION SPECIFICS
** The Child Health Research Center (CHRC) within the College of Health and Human Development is seeking a highly organized, detail-oriented, and collaborative Administrative Assistant to support the administrative, operational, communications, and research activities of the Center. This position reports directly to and is supervised by the Administrative Assistant Supervisor and works closely with CHRC faculty, staff, students, and external partners.

The Administrative Assistant serves as administrative support to the Center while providing assistance for operational and financial processes as needed. This position may provides administrative support to the CHRC Director and assist with ensuring continuity of daily operations.
** LOCATION
* * This position is based in State College, PA, at the University Park campus and offers a flexible work arrangement that combines remote and on-campus work. Weekly work on campus will be required.
** TYPICAL DUTIES
*** Plan, organize, support, and coordinate daily office activities and operational processes.
* Schedule meetings and maintain shared calendars.
* Coordinate meeting logistics, agendas, materials, and follow-up communications.
* Serve as a primary point of contact for visitors, students, faculty, and external partners.
* Draft, edit, and distribute correspondence, reports, templates, memoranda, and communications.
* Maintain shared electronic files, records, databases, and documentation.
* Manage records retention and onboarding documentation.
* Coordinate facilities requests, space management updates, and OPP work orders.
* Provide administrative support to the CHRC Director when the Administrative Assistant Supervisor is unavailable.
* Assist with maintaining continuity of office operations during staff absences.
* Assist with purchasing office supplies and routine operational materials.
* Collect and organize documentation for purchasing card reconciliation and expense processing.
* Upload receipts, invoices, and supporting documentation into University systems for review and approval.
* Maintain transaction logs, filing systems, and supporting records.
* Prepare spreadsheets and supporting documentation for review by the Administrative Assistant Supervisor.
* Serve as backup support for routine financial and purchasing processes.
* Support proposal development by collecting and organizing required documentation.
* Maintain grant calendars and deadline tracking systems.
* Assist with formatting biosketches, CVs, and proposal-related documents.
* Maintain and update CHRC website content.
* Assist with newsletters, communications, marketing, branding, and social media activities.
* Participate in Center-wide initiatives, committees, and special projects.
** QUALIFICATIONS
* ** Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
* Strong interpersonal and communication skills, with the ability to interact professionally with individuals at all…