Japanese-Speaking Secretary & Administrator

Japanese-Speaking Secretary & Administrator

Sector

Administration/PA

Type

Type Full-time, Permanent

Location

Location:

Brussels, Belgium

Start: ASAP

Salary: €48 – 69 k/ annually (Including End-of-year Bonus and Vacation Allowance)

Working Hours:

Monday to Friday 39.5 hours / week

Benefits:

• Group Insurance, Lunch vouchers, Eco
  - Vouchers, Remote Work Allowance, commuting allowance, and Hybrid Working

Japanese Speaking Secretary & Administrator

Main Responsibilities:

• Provide direct support to the President including travel coordination, calendar management, scheduling, and preparation for meetings
• Bridge communication with internal and external stakeholders
• Liaise with clients and suppliers as required
• Handle expense processing, research tasks, seasonal operations, and other

Administrative Support:

• Assist with reception duties and administrative support
• Manage calls, welcome on-site visitors, and coordinate bookings (hotel, restaurant, taxi, train, flight, etc.)
• Process incoming invoices and facilities requests
• Contribute to the continuous improvement of administrative processes

Japanese Speaking Secretary & Administrator Ideal Candidate:

• Bachelor’s degree, preferably in office management, administration, or a related field
• Minimum 3 years’ work experience in administration or equivalent
• Valid Belgian driver’s license (mandatory)
• Fluent in Japanese and English;
  French or Dutch is a strong asset
• Proficiency in MS Office
• Positive, service-oriented, and dependable attitude
• Ability to multitask and manage requests accurately
• Strong attention to detail and time management skills
• Capable of handling confidential information with discretion
• Resilient and able to meet deadlines

All applicants for the Japanese Speaking Secretary & Administrator must have the right to work in the country without any restrictions as the Company is not able to offer visa support.

We regret that we cannot accept applications from Working holiday, Graduate or Student visa holders.