Administrative Officer 1

Administrative Officer 1

The Administrative Officer 1 position with the Department of Education gives you an important role in keeping daily operations running smoothly. You will support printing services, vehicle coordination and mailroom processes in addition to supervising two staff members. This job helps you strengthen organizational and communication skills while contributing to a mission that supports education across the Commonwealth. Your work will make a meaningful difference.

Make your career goals a reality with us.

This role supports several operational areas, including duplication and printing services, mailroom operations, and vehicle administration, to ensure smooth daily workflows. The work helps the Division maintain accurate records, support staff needs, and uphold strong service standards. As an Administrative Officer 1, you will perform the following duties:

• Print Services: Administer printing operations, review project needs, and coordinate with program staff and vendors
• Mailroom Support: Assist with sorting mail, tracking packages, and backing up daily mailroom activities
• Fleet Management: Oversee leased vehicles, schedule maintenance, and participate in automotive meetings
• Parking Coordination: Help assign temporary parking passes and update staff parking information
• Record Transfers: Assist with preparing and staging records for State Records Center transfers
• Procedure Maintenance: Ensure division procedures are kept current and available to staff

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to four days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• This particular position also requires possession of a valid driver's license.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103)…