Administrative Specialist 2, Confidential

Job Title

The New Jersey Judiciary is seeking an individual with excellent interpersonal, time management and customer service skills to lead administrative support to the Assistant Director of the Office of Probation Services (Court Executive 3B).

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:
The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking an individual with excellent interpersonal, time management and customer service skills to lead administrative support to the Assistant Director of the Office of Probation Services (Court Executive 3B). Attention to detail, accuracy, thoroughness, and strong information management skills as well as honesty and integrity are essential components of the position. The selected candidate will draft routine and non-routine correspondence, reports, protocols, and other materials on behalf of the Assistant Director and unit.

The selected candidate will advise management on personnel issues and explain probation policies and procedures to clients and staff. The selected candidate will also staff various committees and manage the ballistic vest and badge programs. This position also establishes workflow systems/procedures in conjunction with the Assistant Director to maximize communication between the eight different units within the office of probation services and vicinage probation offices and performs other duties as assigned.

REMOTE WORK :
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Provide lead administrative support to the Assistant Director including calendar maintenance, coordination of speaking engagements, seminars, travel and other activities.
• Compose routine and non-routine correspondence on behalf of the Assistant Director and Director.
• Develop and draft reports, policies, protocols, manuals, guides, audio-visual aids, presentations, and other materials as requested. Compile statistical data on workload volume, backlog, expenditures, personnel actions (i.e., grievances), equipment, attendance and advise management on backlog issues.
• Liaison between Assistant Director, Director, 8 unit-managers (Adult/Juvenile Supervision, Child Support, Comprehensive Enforcement Program (CEP), Recovery Court, RAS is Reports Analytics and Statistics (RAS), Interstate Compact, Intensive Supervision Programs), vicinage probation managers, and stakeholders, to assemble workflow procedures, recommend improvements in work processes and administrative practices, advise on deadlines, rules and policies, make recommendations, and answer questions or resolve issues.
• Advise staff, clients, and members of the public on Judiciary policy and procedure. Provide assistance/information to staff regarding human resources policies and guidelines.
• Serve as Form Liaison for the Office of Probation Services and vicinage probation offices.
• Manage the ballistic vest replacement program for the Probation and Family Divisions. Manage, maintain, and audit computerized vest tracking system. Collect and analyze ballistic vest replacement information for both divisions. Advise Probation and Family Division…