Records Specialist 1

Records Specialist 1

Are you a highly organized professional who would enjoy a career working with important information that helps guide key decisions in the corrections system? Become a Records Specialist 1 with the Department of Corrections (DOC) and help to accurately maintain a wide-range of essential documentation. Within this role, you will enhance your analytical skills by reviewing criminal history records and ensuring accurate sentence information is documented.

Your efforts will help staff and partner agencies work with confidence and clarity. Apply today to take the next step in your career with a role that values precision and responsibility!

This position is responsible for maintaining inmate records and verifying detailed criminal history information within the Centralized Sentence Computation Unit (CSCU). Your work will also support sentence computation activities and ensure that records are accurate, complete, and properly documented. As a Records Specialist 1, you will perform the following duties:

• Record Verification: Review criminal history documents and confirm dispositions using research tools and communication with agencies
• Data Management: Enter accurate information into departmental systems following established procedures
• Sentence Review: Compute and analyze sentence structures to confirm accuracy and identify needed updates
• Information Coordination: Cross-reference inmate data with courts, law enforcement agencies, and correctional partners
• Document Preparation: Prepare reports, affidavits, and written responses requested by supervisors
• Inquiry Response: Provide information to inmates, staff, and agencies regarding sentence structures

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours/week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week with approval from your supervisor and after successful completion of the probationary or training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  
  The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this…