Fair Program Assistant (Clerical Assistant 3

THE POSITION

Start an engaging role as a Clerical Assistant 3 for the Department of Agriculture. This position gives you the chance to help manage important programs that benefit fairs, youth organizations, and agricultural groups across the state. You will support activities that promote education, community involvement, and agricultural development. Join a team that values teamwork, accuracy, and service to the public.

Start an engaging role as a Clerical Assistant 3 for the Department of Agriculture. This position gives you the chance to help manage important programs that benefit fairs, youth organizations, and agricultural groups across the state. You will support activities that promote education, community involvement, and agricultural development. Join a team that values teamwork, accuracy, and service to the public.

This position supports the administration of statewide fair-related programs and assists with communication, coordination, and tracking tasks. You will help ensure that reimbursements, grants, and program activities are completed accurately and on time. As a Clerical Assistant 3, you will perform the following duties:

• Program Support:
  Assist with managing reimbursements, grants, and other activities for multiple fair-related programs
• Application Tracking:
  Review funding applications and confirm compliance with eligibility rules and guidelines
• Communication Tasks:
  Correspond with fair boards and agricultural groups to collect materials and share information
• Database Maintenance:
  Monitor spending, update grant tracking records, and prepare invoices and payment details
• Organizational Liaison:
  Serve as a contact for groups such as FFA, 4-H, and statewide agricultural organizations
• Event Assistance:
  Support planning, preparation, and coordination for meetings, award programs, and statewide activities

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Some travel will be required
• Telework:
  You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must possess a valid driver's license.
• You must be familiar with the operations of agricultural fairs.
• You must have proficiency in developing and tracking budgets.
• You must be comfortable representing the department and presenting material to large industry groups in person and online.
• You must have knowledge related to grants and program management.
• You must be proficient in Microsoft Word, Microsoft Excel and Microsoft Teams.
• You must be highly organized.
• You must be able to perform essential job functions.

• Direct involvement with one of Pennsylvania's 107 county agriculture fairs.
• Past participation in FFA or 4-H.
• Comfortable around livestock.

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The…