Office Specialist II - AP&P Ogden

• strong customer service skills.
• strong communication skills.

this job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

the division of adult probation & parole is looking for an office specialist ii to serve as clerical support for the adult probation and parole office in ogden, ut. Adult probation and parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

as the office specialist ii, you may monitor jail caseloads, track sentencing to open cases, and check in offenders. This position enters f-track information, opens cases, assists probation and parole offenders with reporting information and questions, and coordinates information with the courts and jails. Data entry will be extensive and accuracy is essential.

• schedule and coordinate appointments.
• maintain calendars.
• provide authorized agencies with information.
• run a variety of reports.
• access and run reports in law enforcement- sensitive databases, including criminal background reports.
• coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• order da packets and police reports.
• prepare probation and parole documents.
• generate probation and parole agreements.
• verify conditions of probation and parole.
• open, maintain, and update investigation files and other records.
• data entry.

• the hourly rate for this position is $19.94.
• the current udc employee's hourly rate will be based on the promotional policy.
• hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview.
• applicants must answer all questions, complete a resume, and submit the application in order to be considered for the position. Failure to do so will disqualify you for the position.
• risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc..
• typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

• independent worker, but is able to work with a variety of people.
• self-starter.
• ability to submit fingerprints and successfully pass a background investigation.
• ability to keep information confidential.
• strong customer service skills.
• strong communication skills.
• ability to multi-task.
• ability to prioritize work and adapt to changing priorities to meet strict deadlines.
• strong organizational skills.

• has at least 1-year experience working in a professional office environment.
• has extensive working knowledge of ms word/excel and google suite.
• works independently with little or no supervision.
• has experience in scanning and uploading documents into a database.
• is able to obtain and maintain bci access (bureau of criminal identification), which requires fingerprints and a background investigation.
• has experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information.

• have working experience in a law enforcement agency.

2540 washington blvd
ogden, utah, 84409
united states

a comprehensive background investigation, which may include a polygraph, may be required.

yes

b - competitive career service

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