Office Manager (Temporary Maternity Leave Coverage

Job Overview

We are seeking a dynamic and highly organized office manager to provide essential temporary coverage during a maternity leave.

This is a remote office position with weekly in person meetings.

This role is vital in ensuring the smooth operation of our remote office environment, supporting administrative functions, managing vendor relationships, and overseeing financial processes. The ideal candidate will bring energy, exceptional organizational skills, and a proactive approach to managing daily office activities.

This position offers an exciting opportunity to lead office operations with enthusiasm and professionalism while maintaining a positive and productive workplace atmosphere.

• Scheduling and route planning using our CRM Single Ops
• answering the phone and speaking with clients
• Oversee daily office operations, ensuring efficiency and organization across all departments
• Manage scheduling for meetings, appointments, and events, coordinating calendars for multiple team members
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management by negotiating contracts, processing invoices using Quick Books or similar financial software, and maintaining vendor relationships
• Support human resources functions including onboarding new employees, maintaining personnel files, and assisting with payroll processing
• Maintain accurate bookkeeping records, manage filing systems, and ensure compliance with office policies and procedures
• Serve as the front desk point of contact, answering multi-line phone systems with professional phone etiquette and managing visitor check-ins

• Proven experience in office management or administrative roles within a professional environment
• Proficiency in Quick Books, financial software, and general bookkeeping practices
• Demonstrated supervisory experience with the ability to lead and motivate teams effectively
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Experience in event planning, calendar management, and vendor negotiations
• Knowledge of human resources processes including onboarding, payroll support, and employee relations
• Familiarity with medical office management or healthcare-related administrative tasks is a plus
• Exceptional communication skills paired with technical proficiency in office tools such as Microsoft Office Suite or Google Workspace
• Ability to adapt quickly to changing priorities while maintaining attention to detail

This temporary Office Manager role is an excellent opportunity for a motivated professional eager to contribute their expertise in a fast-paced environment. Join us to help keep our office running seamlessly while supporting our team’s success!

Pay: $24.00 - $27.00 per hour

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Work Location:

Hybrid remote in Windsor, CO 80550