Department Assistant - Magnet - FT - Day

Position Status:

Full time

Shift: First Shift (Days - Less than 12 hours per shift) (United States of America)
Hours per week:40

Job Information Exemption Status:
Non-ExemptA Brief Overview Performs administrative and clerical duties to ensure the continual functioning of the department. Provides administrative coordination, scheduling, and distribution support for Magnet, professional governance, nursing recognition, and nursing initiatives. This role ensures timely communication, meeting logistics, materials preparation, and execution support.

Education Qualifications High School Diploma / GED Required Experience Qualifications Clerical or administrative experience. Preferred

Skills and Abilities

Proficient in Microsoft Office programs.

Ability to work in a fast-paced environment.

Exceptional customer service skills.

Time management with an ability to prioritize tasks

Skill in data entry with minimal errors.

Works well under pressure to meet deadlines.

What you will do Greets team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.

Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.

Supports all administrative components of nursing recognition programs, including tracking monthly voting cycles, preparing and distributing nominee and recognition letters, coordinating recognition logistics (scheduling, catering, materials), and submitting required program notifications.

Coordinates the accurate and timely distribution of nursing-related communications and materials, including DAISY and EIN nominations, letters, Nursing Annual Report, Nurses Week materials, and Certified Nurses Day communications.

Provides meeting management support for Professional Governance Councils, including maintaining rosters, scheduling meetings, sending invitations, tracking attendance, coordinating voting processes, supporting agendas, documenting minutes, and assisting with new member applications and voting workflows.

Assists with the logistical of nursing recognition and leadership events, including set-up and take-down, RSVP coordination, onsite support, and scheduling support for CNO and Direct Care Nurse luncheons and related recognition activities.

Performs data entry work, scanning, organizing duties as necessary.

Performs special projects as necessary. Assists with annual events.

Sends department communication as requested.

Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned

Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.

Stable access to electricity and a minimum of 25mb upload and internet speed.

Dedicate full attention to the job duties and communication with others during working hours.

Adhere to break and attendance schedules agreed upon with supervisor.

Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability Hybrid Scope No  Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing:
Occasionally 1-3 Hours Carrying:
Occasionally 1-3 Hours Climbing (Ladders):
Rarely less than 1 hour Climbing (Stairs):
Rarely less than 1 hour Crawling:
Rarely less than 1 hour Crouching:
Rarely less than 1 hour Driving (Automatic):
Rarely less than 1 hour Driving (Standard):
Rarely less than 1 hour

Eye/Hand/Foot Coordination:
Frequently 3-5 Hours Feeling:
Occasionally 1-3 Hours Grasping (Fine Motor):
Frequently 3-5 Hours Grasping (Gross Hand):
Occasionally 1-3 Hours Handling:
Occasionally 1-3 Hours Hearing:
Occasionally 1-3 Hours Kneeling:
Rarely less than 1 hour Lifting:
Occasionally 1-3 Hours up to 25 lbs Operate Foot Controls:
Rarely less than 1 hour Pulling:
Occasionally 1-3 Hours up to 25 lbs Pushing:
Occasionally 1-3 Hours up to 25 lbs Reaching (Forward):
Occasionally 1-3 Hours up to 25 lbs Reaching (Overhead):
Occasional…