Administrative Assistant 1

THE POSITION

Become an Administrative Assistant 1 with the Department of Transportation and help keep important projects and operations moving forward. This role will give you the chance to support staff across the Multimodal Deputate and ensure daily processes run smoothly. Your work will help connect teams, organize information, and support strong communication. Join a workplace where your skills make a meaningful difference.

This role provides a wide-range of administrative support for the Multimodal Deputate and helps maintain smooth daily operations across multiple bureaus. As an Administrative Assistant 1, you will perform the following duties:

• Office Support:
  Handle daily administrative tasks such as meetings, travel arrangements, correspondence, and communications
• Communication Management:
  Answer calls and emails while serving as a primary contact for Directors and outside agencies
• Record Coordination:
  Maintain and organize records, follow state guidelines, and prepare documentation for storage or destruction
• Travel Processing:
  Prepare travel forms, coordinate arrangements, and enter expenses into the SAP Concur system
• Timekeeping Duties:
  Enter leave, overtime, and timesheets into SAP with accurate coding
• Interview and Onboarding:
  Arrange interviews, prepare packets, and coordinate equipment and access for new employees

Additional details regarding this position can be found in the position description.

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• This position may be eligible for alternate work schedule (AWS)
• Telework:
  You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

• You must possess a valid Class C driver's license.
• You must be able to perform essential job functions.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.