Remote Project Lead & Founder’s Executive Assistant

About The Company

Genie Academy is a K-12 supplemental education company based in New Jersey. We operate seven centers teaching math, reading, writing, coding, abacus mental math, and SAT prep in small groups of three to six students. We run on EOS (the operating system from
* Traction*) and are growing from seven centers to ten this fiscal year, with a goal of fifteen by 2029.

We don't lack good ideas or good people. We lack one person who turns priorities into plans, drives them to done, and keeps the founder's days clear enough to lead.

• Project Manager
  - Take a goal, a Rock, or a rough idea and turn it into a plan with owners, dates, and tracking. Keep it moving until it ships.
• Executive Assistant
  - Protect the founder's time, manage the inbox and calendar, prepare meetings, and make sure nothing falls through the cracks.

• Translate annual goals and quarterly Rocks into sprints, milestones, and tasks with clear owners and dates
• Run the delivery rhythm: plan sprints, run standups, keep backlogs clean, and clear blockers weekly
• Hold the full map of every active project - who owns what, what's stuck, and what's at risk
• Maintain one source of truth for status so anyone can see what's on track, what's late, and why
• Drive accountability without absorbing other people's work - the next action stays with its owner

• Own the calendar: guard the founder's time and protect blocks for deep work
• Run the inbox: triage email, draft replies, and flag only what truly needs the founder
• Prepare every meeting: agenda in, notes and action items out (including weekly Level 10 and standing meetings)
• Log and track every commitment the founder makes through to completion
  
  Produce first drafts of messages, documents, and updates; coordinate with the team on the founder's behalf
• Handle travel, bookings, and logistics

deliver a tight status update - what shipped, what slipped, and what needs a decision.

30
Every active project mapped with an owner, status, and next action. Inbox and calendar under control. One source of truth is live.
60
Sprint rhythm is running. Meetings are prepped and followed up without prompting. Weekly status report is trusted and on time.
90
At least one annual goal is materially advanced. The founder spends less time chasing status and more time on strategy and growth.

• 3+ years in project management, executive support, or a blended role
• Proven ability to break a large goal into a plan with clear owners and dates
• Working familiarity with EOS or Scaling Up, and/or Scrum, Agile, or Kanban
• Strong calendar and inbox management
• Excellent written English - this is a remote, mostly async role
• Discretion and sound judgment handling sensitive information
• Self-directed and reliable - you close loops without being chased
• Calm under competing priorities with good judgment on what matters now

• Scrum certification (CSM, PSM, or equivalent hands-on experience)
• Prior experience as a founder's EA or chief of staff
• Background in education, multi-location operations, or software delivery
• Experience coordinating distributed or offshore teams

Google Workspace, Git Hub, Basecamp, Notion, Trackabi, Claude Code, and our internal platform Beacon (learned on the job).