Part-Time Office Assistant

Part-time Office Assistant About Sandy Hook Promise

Sandy Hook Promise (SHP) envisions a future where all children are free from school shootings and other acts of violence. As a national nonprofit organization, SHP’s mission is to educate and empower youth and adults to prevent violence in schools, homes, and communities. Creators of the lifesaving, evidence-informed Know the Signs prevention programs, SHP teaches the warning signs of someone who may be in crisis, socially isolated, or at‑risk of hurting themselves or others and how to get help.

SHP also advances school safety, youth mental health, and responsible gun ownership at the state and federal levels through nonpartisan policy and partnerships. SHP is led by several family members whose loved ones were killed in the tragic mass shooting at Sandy Hook Elementary School on December 14, 2012.

SHP strives to ensure its culture and work environment reflect the values of belonging, community, engagement and respect. We actively seek to understand and respond to the diverse perspectives and lived experiences of individuals across socioeconomic backgrounds, rural and urban communities, and diversity of thought, in addition to traditional protected categories. We are committed to ensuring that every SHP employee feels heard, valued, and a true sense of belonging.

SHP encourages individuals who share our commitment to these core values and to our mission to apply.

This is a part‑time, in person role based at Promise House in Newtown, Connecticut, averaging 15–25 hours per week, with additional hours during peak periods or staff vacations. Limited remote work may be possible for tasks that do not require onsite presence. Applicants must reside within commuting distance of Newtown, Connecticut.

Physical Requirements:

• Ability to lift 20–25 lbs. (e.g., mail packages, office supplies, etc.)
• Ability to stand and walk around the office for short periods.
• Ability to operate standard office equipment (copiers, scanners, postage machines)

The Office Assistant plays a key role in keeping daily operations running smoothly at Promise House. This part‑time position provides administrative, clerical, and customer support assistance to multiple departments, with a focus on mail processing, office coordination, and donor related support. While some tasks may be completed remotely, the role requires regular in‑person work each week at our Newtown, Connecticut office to manage onsite responsibilities such as mail handling, highly confidential scanning, and general office upkeep.

The Office Assistant reports to the Executive Administrator and collaborates closely with the Senior Associate, Revenue and Accounting, as well as other team members across the organization.

• Office Administration: Support day‑to‑day office operations, including sorting checks, making copies, scanning and routing confidential mail, and assisting with basic office maintenance tasks.
• Confidential Document Handling: Maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and other protected or sensitive information.
• Executive Support Coverage: Provide backup administrative support to the Chief Executive Officer, Co‑Founder, and Chief of Staff as needed, including calendaring, scheduling, note taking, coordinate speaking engagements and media as needed, travel arrangements, and expense reporting; assume full administrative coverage during the absence of the Executive Administrator.
• Mail Processing Support: Serve as a backup for weekly mail handling, including participating in required two‑person protocols for opening and processing mail and ensuring the secure, confidential handling of sensitive documents.
• Special Project Coordination: Help source and purchase gifts as part of employee recognition efforts and coordinate logistics for Senior leadership and org‑wide retreats (e.g., bi‑annual all‑staff event), meetings and/or events.
• Cross Team
  
  Collaboration:
  
  Work collaboratively with teammates across…