Administrative Assistant, NS- Mental Hygiene Unit- OM-MH-01

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Review Vacancy

Date Posted 07/20/26

Applications Due
08/03/26

Vacancy ID220279

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPNo

Agency Budget, Division of

Title Administrative Assistant, NS
- Mental Hygiene Unit- OM-MH-01

Occupational Category No Preference

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary Range From $53478 to $67176 Annually

Employment Type

Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Division of the Budget

State Capitol

City Albany

StateNY

Zip Code
12224

Duties Description Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services.

The Mental Hygiene Unit (MHU) consists of professional staff responsible for overseeing the budget development and operational processes for the Office for People with Developmental Disabilities, Office of Mental Health, Office of Addiction Services and Supports, Justice Center for the Protection of People with Special Needs, and the New York State Council on Developmental Disabilities.

Responsibilities

* Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others in the unit as necessary, with others in DOB, Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others.

* Field/answer inquires and route calls, emails, and "snail" mail for the Unit Head, Assistant Unit Head, and others in the unit as necessary.

* Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment.

* Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved.

* Plan and manage the intake, organization, and distribution of documents such as budget-making materials.

* Type and format documents for use by the Unit Head and Assistant Unit Head, and others in the unit as necessary.

* Coordinate the routing and completion of assignments for the unit.

* Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit's work and processes.

* Inventory/track status of unit briefing memos.

* Inventory/track status of Medicaid rate requests, Federal Public Notices, and State Plan Amendments for Mental Hygiene services.

* Manage unit-wide alternative work schedule and vacation schedule calendars.

* Distribute Budget Director Approval (BDA) requests for unit review and analysis.

* Utilize DOB/State applications to route NYSTEP transactions, bill memos, and other assignments.

Minimum Qualifications Minimum qualifications for our title series can be found on our Salaries and Career Paths page. Candidates for this position should demonstrate the following:

* Ability to work both independently and collaboratively with diverse stakeholders.

* Fluency in Microsoft applications.

* Strong written, visual, and verbal communication skills.

* Administrative support experience in a similar capacity is strongly desired.

The ideal candidate will have analytic ability and a willingness to learn. Key skills for this role include objectivity, flexibility, and adaptability.

All positions are located in Albany, NY, and weekly onsite work is required coupled with some remote work flexibility. Mandatory overtime may be required.

Additional Comments Benefits of Working at DOB

Learn about DOB's benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page.

Experience of Working at DOB

Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it's like to work at DOB, check out DOB's Employment video series.

How to Apply

To be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and…