Facilities Coordinator I

Facilities Coordinator I

At Vetsource, we build the foundation for success, enabling those in the pet healthcare profession and industry to thrive. Our data-powered platform simplifies processes and streamlines systems, helping those we serve create tighter bonds with their customers. From prescription management and pet owner engagement to veterinary business performance data and insights, Vetsource provides comprehensive solutions that give our customers more time and flexibility, and help them foster strong relationships and positive experiences.

In a rapidly evolving world, we're constantly seeking new ways to help our customers chart a course for a better, brighter future for pets and those who care for them.

If you love pets, want to have an impact and join a fantastic organization, Vetsource could be the place for you.

At Vetsource, our teams, much like our customers, are represented through diverse perspectives, life experiences, unique strengths (and love for animals). We are an equal opportunity employer committed to fostering an inclusive and diverse workplace.

We are a team of real people looking for great people to join us, which is why applications are carefully and thoughtfully reviewed by our team. We know that when considering a new opportunity, it's common to weigh your qualifications against the listed job criteria. That said, even if you don't meet 100% of the job requirements but feel you would be a good fit for the role, we still encourage you to apply!

We are looking for a Facilities Coordinator I to serve as the essential onsite hub for building operations and hospitality. This entry-level role combines high-visibility front-desk presence with active facility maintenance, including vendor escorting, safety compliance record-keeping, and daily infrastructure walk-throughs.

This position is an on-site role based at our new Pharmacy Warehouse in McDonough, GA. Must have reliable transportation. This position is to work during our operating hours of Monday through Friday from 7:30 AM - 4:00 PM ET.

• Acts as initial point of contact for the building.
• Serves as the primary access control point by vetting all visitors against scheduled appointments and security clearance protocols; manages the guest check-in process, accepts deliveries, and alerts staff.
• Supports onsite meetings as requested by staff, including assisting with company-wide celebrations and onsite event logistics.
• Submits purchase requisitions and coordinates vendor payments.
• Monitors stock levels for office and break room supplies and places orders according to established protocols; ensures all supplies are organized.
• Supports staff by responding to requests regarding maintenance, ordering, cleaning, and any additional facility concerns.
• Contributes to building safety by performing regular facility inspections, assisting with compliance record-keeping, and coordinating emergency procedure drills and training for staff.
• Coordinates access badges for onsite staff and visitors, including monitoring video system as needed.
• Coordinates and escorts external vendors (e.g., janitorial, HVAC) during onsite visits to ensure work is completed safely and according to building protocols with minimal disruption to operations.
• Conducts daily facility 'walk-throughs' to identify burnt-out lights, tripping hazards, or maintenance issues and ensure they are resolved.
• Coordinates preventative maintenance service visits for building infrastructure and equipment according to facility service contracts.
• Maintains strict confidentiality and discretion with sensitive information.
• Collaborates with onsite Pharmacy Operations leadership, through a dotted line reporting relationship, to ensure alignment between Pharmacy Operations and Facilities.

• High School Diploma or equivalent.
• Minimum 1 year of work experience in an administrative, reception or tenant services capacity.
• Great customer service and interpersonal skills with the ability to foster a calm environment.
• Self-motivated with strong organizational and time management skills.

• Environment where dogs are present.
• Sitting/standing at a desk working on a computer for long periods of time.
• Occasionally lifting up to 25 pounds.
• Occasionally stooping, lifting and/or bending.
• Ability to stand, walk, and reach for extended periods during facility 'rounds'.

In addition to an inclusive and welcoming culture, Vetsource also offers:

• Competitive pay and benefits including medical, vision, dental, and life insurance
• Employee Assistance Program
• Pet insurance and Virtual vet care
• PTO, Holidays, Floating Holidays, and Volunteer Day
• Retirement Savings Plan (401k/ RRSP) with employer matching program
• Paid parental leave
• Flexible scheduling and remote work where possible
• The opportunity to join one of our Associate Resource Groups, and fun company events!

For Canadian based associates these specific benefits are not included*

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